Subject: Cancellation of Contract — Business to Customer Dear [Customer's Name], We hope this letter finds you in good health and high spirits. We regret to inform you that due to unforeseen circumstances, we must cancel the existing contract between our business, [Your Company Name], and you, our esteemed customer, regarding [Briefly mention the nature of the contract]. We understand that this news comes as an inconvenience, and we sincerely apologize for any inconvenience caused. However, we are left with no choice but to cancel the contract due to reasons beyond our control [Provide a brief explanation of the reasons for termination]. Rest assured, this decision was not taken lightly, and it is crucial for us to prioritize the continued success and longevity of our organization. We understand the impact of this decision on your business and are committed to minimizing any negative consequences that may arise as a result. To facilitate a smooth transition during this cancellation process, we have outlined the following steps: 1. Termination Date: The contract will be terminated with effect from [Specify the termination date]. Until this date, all terms and conditions of the contract remain in full effect. 2. Outstanding Obligations: Please be advised that all outstanding obligations, both from your side and ours, must be settled by the termination date. This may include payment of any outstanding invoices, return or handover of any assets or materials, or any other specific requirements mentioned in the contract. 3. Final Settlement: Upon the termination of the contract, we will conduct a final settlement to ensure all dues and obligations are met. We kindly request you to prepare any necessary documentation required for this process and designate a representative from your organization for coordination. 4. Transition Assistance: In order to ensure a smooth transition and minimize disruption to your business, we are committed to providing any necessary support or assistance, within reasonable limits, during this process. Please inform us of any specific requirements you may have or any clarifications needed in this regard. While we recognize the impact of contract termination, we firmly believe it is in the best interest of both parties involved, given the circumstances. We assure you that this decision has been made after careful consideration and evaluation of available alternatives. Should you have any questions, concerns, or require further assistance regarding contract cancellation or the subsequent steps outlined above, please do not hesitate to contact our dedicated customer service team at [provide contact details]. We are available to address any queries you may have and offer guidance during this transition period. Thank you for your understanding and cooperation throughout this process. We truly value the business relationship we have had with you and appreciate your support over the years. We extend our best wishes for your future endeavors and hope to have the opportunity to serve you again in the future. Warm regards, [Your Name] [Your Position/Title] [Your Company Name] [Contact Information]
Guam Sample Letter for Cancellation of Contract - Business to Customer
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How to fill out Guam Sample Letter For Cancellation Of Contract - Business To Customer?
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FAQ
Keep the tone of a cancellation letter professional and neutral....Content and ToneKeep it simple, straightforward and to the point.State clearly that you are canceling your contract and include a simple reason why.If you owe any money on the account, request a final bill or enclose the payment.
First, you have to be very sure of the terms of the contact, which isn't easy when there isn't a written record of them. Then you have to be clear that your client has breached these terms and this breach entitles you to terminate. Once you have established this, you must give reasonable notice of termination.
To cancel a contract, take the following steps:Make sure you send the cancellation notice within the time allowed.Always cancel in writing. You can use the cancellation form or send a letter.Keep a copy of your cancellation notice or letter.Send your cancellation notice by certified mail, return receipt.
Writingor hiring an attorney to writea contract cancellation letter is the safest way to go. Even if the contract allows for a verbal termination notice, a written notice provides solid evidence of your decision, and it's always a good idea to have a written record.
Here's a sample email you could use: Dear Johnny, I just wanted to let you know that as of DATE, I will no longer be able to offer you accounting services. Our company is moving in a new strategic direction, and unfortunately this means closing off some of our current accounts, including yours.
Dear Name, This letter is to inform you that as of date, we will no longer require your services. We've enjoyed working with name of company but due to reasons, we have decided to terminate our contract. All outstanding deliverables should be completed before our contract is officially terminated.
Just like a formal letter, your contract termination email should deliver a closed message with no open-ended or confusing statements that could invite legal backlash. Even though the process may seem simple, make sure your legal team (if you have one) gets a chance to review your message before you click send.
Writing Tips for Cancellation LettersKeep it simple, straightforward and to the point.State clearly that you are canceling your contract and include a simple reason why.If you owe any money on the account, request a final bill or enclose the payment.
Content and ToneKeep it simple, straightforward and to the point.State clearly that you are canceling your contract and include a simple reason why.If you owe any money on the account, request a final bill or enclose the payment.
Stay calm, rational and polite. Give reasons for terminating the relationship, but keep emotion and name-calling out of the conversation. Follow-up with a phone call. You can start the process with an email, but you should follow-up with a phone call to talk your client through the process and answer any questions.
