[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: Request for Payment to Delinquent Account before Filing Suit Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to you as a representative of [Your Company/Organization], concerning the delinquent account associated with your name and account number [Account Number]. We have made several attempts to contact you regarding the outstanding balance of [Amount Due], but unfortunately, all previous attempts have been unsuccessful. At [Your Company/Organization], we pride ourselves on maintaining strong relationships with our valued clients. We understand that circumstances may arise that may prevent timely payment, and we always strive to resolve such matters amicably and efficiently. It is our sincere desire to avoid taking any legal actions and maintain a positive business relationship with you. As of today's date, the balance on your account remains unpaid, and it has been [Number of Days] days since the original payment due date of [Original Due Date]. We kindly request your immediate attention to this matter to rectify the outstanding balance promptly. Your timely payment will help us avoid resorting to initiating legal proceedings to recover the amount owed, which we genuinely wish to avoid. To facilitate the payment process, please find attached a copy of your account statement, which includes details of the remaining balance, along with the various payment options available. We request you to choose the most convenient method and settle the outstanding balance by [Payment Due Date, preferably within 15-30 days from the date of this letter]. If you have already made the payment or have any questions regarding the outstanding balance, please contact our office immediately at [Phone Number] or via email at [Email Address]. Our dedicated team will be happy to assist you and ensure that all necessary steps are taken to resolve this matter swiftly. In the event of non-payment or failure to communicate with us by the designated date, [Your Company/Organization] will be left with no choice but to consider legal action and pursue all available remedies to recover the outstanding balance. This may result in additional costs, potential damage to your credit score, and possible legal consequences. We genuinely value your patronage, and it is in both our interests to come to a mutually acceptable resolution. We sincerely hope that it does not come to taking legal action, and we trust that you will promptly respond to this letter and fulfill your financial obligation. Thank you for your immediate attention to this matter. We remain at your service and hope to resolve this situation promptly for the benefit of all parties involved. Yours sincerely, [Your Full Name] [Your Title/Position] [Your Company/Organization Name]
Georgia Sample Letter for Request for Payment to Delinquent Account before Filing Suit
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How to fill out Georgia Sample Letter For Request For Payment To Delinquent Account Before Filing Suit?
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FAQ
A demand letter for payment is a request for money owed that is commonly the last notice given by the creditor. The party owed should include language that motivates the debtor to make payment. Examples include giving a discount if the debtor decides to pay or threatening to send the debt to collections.
How to write demand letters Your information and the debtors' information (contact details, address etc.) The date when the debt began and the amount of money owed. Details and dates of any disputes relating to this payment. Description of the nature of the agreement and breach of contract.
Frequently Asked Questions (FAQ) Type your letter. ... Concisely review the main facts. ... Be polite. ... Write with your goal in mind. ... Ask for exactly what you want. ... Set a deadline. ... End the letter by stating you will promptly pursue legal remedies if the other party does not meet your demand. Make and keep copies.
Before you draft your own demand letter and fire it off thinking your actions will result in getting paid, getting the services you contracted for, demanding the satisfaction that you were expecting, consider that writing your own demand letter can backfire badly!
The purpose of a demand letter is to begin the negotiation process that will hopefully result in dispute resolution to avoid filing a claim in court if it is possible to resolve the issue without litigation.
If you simply ignore the letter, the plaintiff's next step will almost certainly be to file a lawsuit. If that happens, your cost to resolve the suit?be it through a settlement, a win at trial, or a loss at trial?will rise dramatically.
I am writing to you because your payment for invoice number is now days overdue. You have not raised any queries about your account, so I assume that you do not dispute the amount you owe. I have enclosed a copy of the unpaid invoice. This field is required.
Address the issues raised in the demand letter: Your response should directly address the issues raised in the demand letter. Provide a detailed explanation of any relevant information or documentation that supports your position, and explain why you agree or disagree with the demands being made.
