District of Columbia Board Member Agreement

• Category: Corporations - Officers and Employees
• State: Multi-State
• Control #: US-ENTREP-0022-2
• Format: Word; Rich Text

Description

A board member agreement is the promise a board member makes when accepting a position for nonprofit board service. It is not a legal document but an internal agreement, asserting the board member's commitment to the organization in addition to an understanding of the general board responsibilities (as discussed in E-Policy Sampler: Role of the Board). These documents are useful tools for recruitment purposes in that they clearly state what board service is all about; sometimes, they supplement more holistic board job descriptions.

The District of Columbia Board Member Agreement is a legally binding document that outlines the roles, responsibilities, and expectations of individuals appointed to serve as board members in various organizations, non-profits, or government agencies within the District of Columbia. This agreement aims to define the terms of service, ethical conduct, and governance structure for board members operating in the District. The District of Columbia Board Member Agreement typically includes the following key elements: 1. Appointment Process: This section of the agreement explains the process and criteria for board member selection, appointment, and terms of office. It may outline the specific qualifications, skills, or expertise required for potential board members. 2. Role and Responsibilities: This section details the duties and responsibilities of board members, such as attending regular meetings, participating in decision-making processes, providing guidance and expertise, and representing the organization's best interests. 3. Time Commitment: This part specifies the expected time commitment from board members, which may include attending board meetings, subcommittee meetings, and other related activities. It may also outline the frequency of meetings and any additional time expectations outside official meetings. 4. Conflicts of Interest: The agreement addresses conflicts of interest and requires board members to disclose any potential conflicts that may arise, ensuring transparency and ethical conduct. It may also outline procedures for mitigating conflicts and addressing situations where conflicts cannot be avoided. 5. Code of Conduct: This section sets forth a code of conduct for board members, defining expected behaviors, confidentiality requirements, and guidelines for professionalism, integrity, accountability, and respect for diversity. 6. Financial Responsibilities: The agreement may include provisions outlining financial responsibilities, including the obligation to act in the organization's best financial interests, supporting fundraising efforts, and potentially making personal financial contributions or securing sponsorships. 7. Board Member Removal: This section typically outlines the circumstances and procedures for board member removal, including resignation, removal for cause, or expiration of the term. Different types of District of Columbia Board Member Agreements may exist based on the specific organizations or entities involved, such as: 1. Non-profit Board Member Agreement: This type of agreement applies to board members serving in non-profit organizations, which may have additional legal requirements and reporting obligations specific to their tax-exempt status. 2. Government Board Member Agreement: This agreement pertains to board members appointed to serve in government agencies, commissions, or boards within the District of Columbia. It may address unique considerations related to governance, public policy, and accountability. In conclusion, the District of Columbia Board Member Agreement is a comprehensive document that establishes a framework for board member roles, responsibilities, and conduct within organizations operating within the District of Columbia. Compliance with this agreement helps ensure effective governance, ethical practices, and the overall success of the organization or agency.