Request for Price Quote
What this document covers
The Request for Price Quote is a legal form used by businesses to formally solicit price information for specific goods. This form enables you to organize your request clearly, outlining the goods needed and requesting unit pricing from suppliers. It differs from purchase orders by focusing solely on obtaining a price rather than completing a transaction.
Key parts of this document
- Contact information: Includes your address, date, and the recipient's name and address.
- Goods description: A section for listing the goods you are inquiring about.
- Units and pricing: Fields to specify the number of units and the desired unit price.
- FOB terms: A request for pricing to include shipping information (Free on Board).
- Expiration date: A space to indicate when the price quote is valid until.
- Signature: Area for signature and name of the requesting individual.
When to use this document
This form is useful for businesses looking to compare prices from different suppliers. Whether you are sourcing materials for production, restocking inventory, or planning a new project, this form facilitates clear communication with vendors and streamlines the process of obtaining quotes.
Intended users of this form
- Businesses of all sizes looking to procure goods efficiently.
- Procurement managers responsible for inventory purchasing.
- Sole proprietors or freelancers seeking direct quotes from suppliers.
- Anyone needing to formalize their requests for pricing in writing.
Steps to complete this form
- Identify and enter your business address at the top of the form.
- Specify the date of your request below your address.
- Fill in the recipient's name and address in the designated section.
- List the goods you are requesting quotes for, along with the quantity and any specific details.
- Indicate the desired unit price and include any conditions, such as FOB terms.
- Sign the form with your name and title to authenticate the request.
Notarization requirements for this form
Notarization is generally not required for this form. However, certain states or situations might demand it. You can complete notarization online through US Legal Forms, powered by Notarize, using a verified video call available anytime.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Failing to include all relevant details about the goods requested.
- Not specifying the expiration date for the price quotes.
- Leaving out shipping or freight information (FOB).
- Not signing the document before sending it to suppliers.
Why use this form online
- Easy customization: Edit the form to suit your specific needs.
- Instant access: Download and complete the form in minutes.
- Legally sound: All forms are drafted by licensed attorneys to ensure compliance.
- Convenient storage: Keep a digital copy for your records.
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FAQ
Here's a list of steps you can take to request a price quote via email: Write a subject line.Develop a strong opening.Ask for a quote for specific items.Add additional details and requests.Close the email.
What should I include in a quote template? your telephone number and email address. recipient's name, address and contact information. the date that the quotation was made. a brief description of services and their price. name, price and quantity of any goods sold. VAT where applicable.
A formal quote is a type of document used by businesses of any size to provide a price for a given product or service. Formal quotes typically include a description of the work or service being offered and also has a contract for the recipient to sign.
Sample Email Request for Price Quote Dear Sir/Madam, I hope you will be fine and doing your best. Thank you very much for your patience, and wait. I am again writing this email to inquire final price (after negotiations and full discount) for the website as per the submitted quotation.
Write a brief outline summarizing all the key elements present in the request for quotation, such as: Product quantity, features, and specifications. Project deliverables and whether they are one-time or required at periodic intervals. Important dates, such as bid submission dates and the last date for accepting bids.
Request for quote (RFQ) is a process wherein an enterprise asks a set of potential suppliers or service providers to submit their price quotations and stand a chance to supply or provide goods or services.
This should include the: overall price. breakdown of the components of the price, indicating what is covered and what is not. period the quotation is valid for. schedule for when the work will be done or products delivered. full contact details of your business. payment terms or schedule.
