Subject: Important Notice Regarding Credit Limit — Conversion to C.O.D. Status [Your Company Name] [Your Company Address] [City, State, ZIP] [Date] [Customer Name] [Customer Address] [City, State, ZIP] Dear [Customer Name], RE: NOTICE OF CREDIT LIMIT — CONVERSION TO C.O.D. STATUS We hope this letter finds you well. Our team at [Your Company Name] greatly values our business relationship and is grateful for your continued support. As part of our commitment to ensuring a healthy financial foundation for both parties, we would like to inform you about an important change regarding your credit limit. After a thorough evaluation of our credit policies and financial stability, we have reconsidered and made the decision to modify our credit terms for your account. As of [Effective Date], your credit limit with our company will be converted to a C.O.D. (Cash-On-Delivery) status. This means that all future orders placed with [Your Company Name] will require payment in full at the time of delivery. We kindly ask for your cooperation and understanding in this matter. Reasons for Conversion: Several factors have contributed to this decision, including but not limited to: 1. Outstanding balance overdue: We have noticed that your account has accumulated a considerable amount of overdue payments, making it increasingly difficult for us to maintain our financial stability. 2. Inconsistent payment patterns: There have been instances where your payment history has been inconsistent, resulting in prolonged delays in settling outstanding balances. 3. Economic circumstances: Given the unpredictable market conditions and economic uncertainties, we have decided to implement this policy as a precautionary measure to safeguard our business interests. Consequences of Conversion: Please note that with the conversion of your account to C.O.D. status, changes will occur as follows: 1. No further credit purchases: Any future orders placed with [Your Company Name] will require immediate payment upon delivery. Credit facilities will no longer be extended. 2. Order processing: Once you place an order, our team will determine the availability of the requested products and contact you with a confirmed delivery date and the total amount due. Please ensure to have the appropriate funds ready for payment. 3. Suspension of credit terms: Any outstanding balance on your account must be settled within [number of days] days from the date of this notice. Failure to do so may lead to additional actions, including the complete cessation of business, referral to a collection agency, or legal measures. Maintaining Future Business: While this change may bring some inconveniences, we want to assure you that it is essential to secure the financial stability of our company, allowing us to continue providing quality products and services. We believe this modification will benefit both parties in the long run. We appreciate your understanding during this transition and hope you will continue to favor us with your valued business. If you have any questions or concerns, please do not hesitate to reach out to our credit department at [Phone Number] or [Email Address]. Our team is ready to assist you in any way possible. Thank you for your immediate attention to this matter. Sincerely, [Your Name] [Your Title] [Your Company Name]