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Completing Notary certificate wording is an essential part of your duties, but it's easy to get confused and make mistakes. Correctly Filling Out A Notary Certificate ; The Venue Fill in the State and the County where the notarization took place.The signer can seek another notary to complete the notarial act. In either case, note the signer's decision in your notary journal. You may wish to sign documents as a notary using only an initial or initials in place of the middle name or names. Step 4 Sign the document in the notary's presence if it has not been signed already. Failure to fill out this section will not affect the validity of the certificate. An Illinois notary public is authorized to perform notarial acts or "notarization" anywhere in the state. "Do you, John Doe, acknowledge signing this document willingly, for the purposes and consideration stated in it? However, you also need to complete the notarial wording.