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Form W-9. If you've made the determination that the person you're paying is an independent contractor, the first step is to have the contractor complete Form W-9, Request for Taxpayer Identification Number and Certification.
How is Form 1099-NEC completed? Obtain a copy of Form 1099-NEC from the IRS or a payroll service provider. Provide the name and address of both the payer and the recipient. Calculate the total compensation paid. Note the amount of taxes withheld if backup withholding applied.
When comparing the W-4 vs W-9 forms, the difference is that an employee fills out a W-4 while an independent contractor fills out a W-9. You may elect for Toast to generate forms 1099-NEC which will be shipped directly to contractors. Otherwise, the contractor will be responsible for their own tax filings.
Write your name on the first line of the form. ... Check the "Individual/sole proprietor" box in the classification area. Write the address for your sole proprietor business in the boxes below the entity classification area. List your Social Security number in Part 1. Sign and date the form in Part 2.