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Addenda are written text or drawings that modify or interpret the bidding documents including the Drawings and Specifications issued after the bidding documents have been issued to bidders, but before the opening of bids (see RD3. 2). (See FM.3 for addenda issuing procedures.)
Construction bidding involves submitting a proposal to complete a job under a specific set of terms. Prior to bidding, contractors will typically conduct a cost estimate to ensure they're providing accurate figures and protecting their bottom line.
In addition to the Invitation for Bids, the bidding documents include: Instructions to Bidders (ITB) Contract for Supply and Delivery of Goods. Schedule of Requirements. Technical Specifications. Sample Forms.
Elements of a bid proposal Client's contact information. Contractor's contact information. Job name. Purpose of the proposal and project. Services or products that would be provided. Pricing information. Additional terms and conditions of the agreement. Estimated project timeline.
However, the core elements to include in every construction bid form are the following: Client and project details. Scope of work. Existing conditions. Cost estimate. Payment schedule. Work schedule. Warranty information. Signatures.
The purpose of the pre-bid meeting is to help vendors gain a better understanding of the bid documents, scope of work, and any requirements needed to be considered for the job. Here you will be able to ask questions to get clarification on anything about the solicitation and bid documents.