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The letter should clearly explain the consequences of the employee's current behavior, as well as what she can expect if she does not make immediate changes. It is often a good idea to lay out a plan for immediate accountability for making positive changes.
Specific consequences of insubordination often differ depending on the severity of the offense, company policies and applicable employment laws. Potential consequences may include verbal or written warnings, suspension, demotion, loss of privileges, termination of employment or legal actions in some more extreme cases.
Follow this with either an explanation of why you behaved the way you did ? perhaps you acted to avoid putting yourself or a colleague at risk of injury or you felt an order was unethical ? and any evidence you have to support your position, such as colleagues' testimonies or documentation of the environmental factors ...
What should you include in an employee warning letter? The incident date(s) The name of the person's supervisor. The name of the person's HR representative. Person's name. Person's job title. A clear account of the verbal warnings given. The conduct they need to change. Consequences if the person's behavior doesn't change.
Sample write up for insubordination It has come to our attention that on [Date], during a team meeting, you openly defied a direct instruction given by your supervisor, [Supervisor Name]. Such insubordinate behavior undermines the authority of your supervisor and goes against our company's policies and expectations.