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Dear (employee name), This letter is to inform you that your employment as (name of position) at (company name) is officially terminated effective (date of termination). You have been terminated due to the following reasons: (A detailed list or explanation of why you are terminating the employee.
What to include in your employee termination letter Employee name. ... The date of termination. ... Reason(s) for the employee's termination. ... Documented disciplinary action prior to termination. ... Employee benefits. ... Employee acknowledgment of termination. ... Terminated employee's forwarding address. ... Instructions for their last paycheck.
If you've provided the employee with performance evaluations and feedback that lets them know they're not meeting expectations, you don't need to reiterate your dissatisfaction. Since most employees ask for the reason for their termination, prepare a summarized answer that doesn't give too much detail or places blame.
Take a look at our detailed exit checklist for terminated employees. Talk to the employee. There are a number of ways an employee can tell you they're quitting. ... Collect company property. ... Pass out paperwork. ... Have an exit interview. ... Let people know. ... Remove employee access. ... Update records. ... Distribute final paycheck.
11 Things You Should Never Say When Firing an Employee ?This is really hard for me.? ... ?I'm not sure how to say this.? ... ?We've decided to let you go.? ... ?We've decided to go in a different direction.? ... ?We'll work out the details later.? ... ?Compared to Susan, your performance is subpar.?