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How to Write a Patient Termination Letter Due to Non-Compliance Date the letter is written. Recipient's name. Date the patient's relationship with the office will end (this can be a specific date or a time frame) Recommendation to seek a new care provider. Reference to local physician referral service, if available.
Dear [Contractor's Name], It has come to our attention that you have failed to comply with the terms and conditions outlined in our agreement dated [Agreement Date]. As you are aware, we have a contractual obligation to ensure that all work carried out by your company adheres to the agreed-upon standards and timelines.
The Certificate of Compliance identifies the various requirements contained in the SSUTA with which the state must comply. The state provides its answers, explanations and references to its laws, rules, regulations and written policies to demonstrate that it is in compliance with each of these requirements.
A notice of non-compliance is a formal letter or form describing why the contractor can't meet specific terms outlined in the master contract. Contractors can change the agreement by defining a new situation. Then, both parties will negotiate to accommodate these unforeseen problems.
The letter should be well-written, using language that clearly communicates the writer's point(s). Your goal should be to rectify the situation in an amicable manner that is satisfactory to all parties, not to generate ill-will or damage the relationship.