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Be sure to include: The time, date, and location where the discrimination occurred. The names of all the people who were involved, and their role. The names of all people who witnessed or overheard the discrimination, and what you believe those people saw or heard. A detailed account of everything that happened.
Direct evidence. Direct evidence often involves a statement from a decision-maker that expresses a discriminatory motive. Direct evidence can also include express or admitted classifications, in which a recipient explicitly distributes benefits or burdens based on race, color, or national origin.
Top tips for writing your complaint letter Never be brief! ... Don't be afraid. ... If you are invited to a meeting to discuss your complaint, don't be intimidated. ... Prior to your meeting, write down notes so you don't forget anything. Make sure you have a pen and pad to take notes in your meeting.
Basic rules keep your letter to the point. You need to give enough detail for your employer to be able to investigate your complaint properly. ... keep to the facts. ... never use abusive or offensive language. ... explain how you felt about the behaviour you are complaining about but don't use emotive language.
What to Include in the Formal Complaint. Your discrimination complaint must contain the following: Your name, address, and telephone number; A short description of the events that you believe were discriminatory (for example, you were terminated, demoted, harassed);