Sample Counseling Letter For Poor Performance
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FAQ
Here are eight steps for composing a professional letter in response to a poor performance evaluation: Wait to write the response. ... Use a business format. ... Offer an apology. ... Keep your explanation brief. ... Be courteous if you disagree. ... Discuss your plans for the future. ... Edit and proofread. ... Attach additional documentation.
For example, say, ?I want your work to improve so that you can become a top performer.? Criticize constructively by explaining precisely what the employee must do to improve in nonjudgmental terms. For example, don't say, ?You have poor time management? and leave it at that.
Be specific and provide facts and examples with to help the employee understand the problem and accept that the feedback is fair. Never make it personal. You want the employee to spend their time focusing on the job, not doubting their worth as a person.
I believe the nature of your [unacceptable performance and/or misconduct] is sufficient to cause me to conclude that you did not meet a reasonable standard of conduct as an employee of [agency/department name], thus warranting this written reprimand.
You are officially failing to perform for the following reason(s). Based on [policy or performance requirement], you are failing to meet your performance measurements for your job despite [list previous communication or training efforts].
