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The feedback you provide should also be respectful and constructive. Acknowledge the effort and quality of the unsuccessful proposal and thank the bidder for their interest and participation. Use a positive and supportive tone and avoid criticism or comparison.
Debriefing can be done orally or in writing. It may be mandatory or at the request of the bidder. The purpose of debriefing is to inform losing bidders of the strengths and weaknesses of their bid or proposal and the reasons why they were not selected.
With reference to the tender submitted by your company for [description of the goods / services* required], I regret to inform you that your company has not been selected for the provision of the goods / services*.
How to create a reply to a business proposal rejection Ask the client why they passed. Ask if they have questions or concerns about your proposal that made them want to pass on your proposal. ... Reframe your proposal. ... Find solutions to their concerns. ... Encourage a response.
Unfortunately, we have chosen not to move forward with your proposal at this time. Though your proposal is impressive, we are unable to fit your work into our budget. We wish you the best with your future endeavors and hope for the chance to work with each other in the future.