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Resolutions begin with "Whereas" statements, which provides the basic facts and reasons for the resolution, and conclude with "Resolved" statements which, identifies the specific proposal for the requestor's course of action.
There are three main parts to a draft resolution: the heading, the preamble and the operative section. The heading shows the committee and topic. It also lists the draft resolution's signatories (see below).
Here is an example of a conclusion versus a resolution: Resolution: The team happily celebrated their victory after a challenging face-off with their rival. Here, the resolution marks the end of a story.
Each resolution has three parts: the heading, the preamble, and the operative clauses. It is one long sentence with commas and semicolons throughout the resolution, and with a period only at the very end. Draft resolutions should be single-spaced with each line following the heading numbered in the left-hand margin.
Your letter should identify each item you dispute, state the facts, explain why you dispute the information, and ask that the business that supplied the information take action to have it removed or corrected.