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At a minimum, the disengagement letter should always contain the following: A clear statement that you are disengaging and the effective date of the disengagement (e.g., We must formally end our relationship with you as your accounting firm <effective immediately, or as of [date]>.);
Dear [Client], We regret to inform you that we will no longer be able to provide [accounting / bookkeeping] services to your business. We value the time we have spent working with you and appreciate the opportunity to serve your needs.
A disengagement letter professionally and formally terminates the CPA-client relationship and provides CPAs with a valuable tool to reduce potential legal liability. When written effectively, the disengagement letter can leave clients feeling that you considered their business needs and acted in their best interests.
If your accountant works as an independent contractor, submit a formal letter of dismissal to your accountant stating you no longer require his services and the reasons for your decision.
Five Tips for Disengaging With a Client Notify Your Client You Wish To End the Engagement. ... Set a Specific Date for the Engagement To End. ... Offer To Assist the Client in Finding a New Provider. ... Outline Separation Steps With a Checklist. ... Send a Disengagement Agreement.