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How to Become HIPAA Compliant in 7 StepsCreate Privacy and Security Policies for the Organization.Name a HIPAA Privacy Officer and Security Officer.Implement Security Safeguards.Regularly Conduct Risk Assessments and Self-Audits.Maintain Business Associate Agreements.Establish a Breach Notification Protocol.More items...?
HIPAA defines businesses associates as a person or entity that provides services to a covered entity that involves the disclosure of PHI. Businesses that would be considered business associates when working with covered entities are: Software companies with access to PHI. Companies in claims processing or collections.
Examples of Business Associates.A third party administrator that assists a health plan with claims processing. A CPA firm whose accounting services to a health care provider involve access to protected health information. An attorney whose legal services to a health plan involve access to protected health information.
The agreement must describe permitted and required PHI uses for the business associate and state that the business associate will not use or further disclose the protected health information other than as permitted or required by the contract or as required by law.
Keep in mind, HIPAA requires you to sign the BAA with your business associate before sharing any PHI with them. This will help you avoid a privacy breach, as well as fines and investigations for failing to have a BAA in place.