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Instead, you should try to be polite and professional. You should also include your name, contact information, and the reason for writing. You can also include any relevant documents that support your request such as transcripts or income tax filings.
However, if you don't agree with the letter, it's important for you to respond. Write to explain why you disagree and include any information and documents you want the IRS to consider. Mail your reply to the address shown in the letter along with the bottom tear-off portion of the letter, if provided.
At a Glance: An explanation letter, also known as a letter of explanation, is used to clarify discrepancies or provide a plausible explanation for unusual activity in records, such as financial or tax records. It is important for creating a positive impression when applying for benefits or addressing mistakes.
Contact us. We provide our contact phone number on the top right-hand corner of the notice or letter. Typically, you only need to contact us if you don't agree with the information, if we requested additional information, or if you have a balance due. You can also write to us at the address in the notice or letter.
You should start the letter by providing your own details, including your full name, address, and contact information. Next, add the date on which you are writing the letter. Address the letter to the appropriate authority and write the address of the Income Tax Department.