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For contributions of cash, check, or other monetary gift (regardless of amount), you must maintain a record of the contribution: a bank record or a written communication from the qualified organization containing the name of the organization, the amount, and the date of the contribution.
This should include a unique ID or membership number, the donation amount, your organization's name, the date they made a gift, and their payment method. You might also want to include an invoice number to help donors easily track their giving history.
A good example of a donation receipt text would be: ?Thank you for your cash contribution of $300 that (organization's name) received on December 12, 2015. No goods or services were provided in exchange for your contribution.?
IRS-Required Transaction Details Name of the organization; Amount of cash contribution; Description (but not value) of non-cash contribution; Statement that no goods or services were provided by the organization, if that is the case;
A proper receipt that counts as documentary evidence of a business expense in the eyes of the IRS must include: 1) the transaction amount; 2) the name of the vendor or place where the transaction took place; 3) the date the transaction took place, and; 4) the nature of the expense.