In Utah, where I practice, the physician and/or hospital owns the record, meaning that a patient must go through a hospital medical records department, oftentimes with considerable delay, to get their own information. Many systems provide limited access to information through Web portals such as MyChart.
Utah Laws for Adults' Medical Record Retention Medical records shall be retained for at least seven years.
Patients can request their records through MyChart. Login to MyChart. Select "Health". Select "Medical Records Request Form".
In no case shall the record be retained less than seven years. (8) All patient records shall be retained within the clinic upon change of ownership. (9) Provision shall be made for filing, safe storage, security, and easy accessibility of medical records. (10) Medical record information shall be confidential.
If you have any questions, please call our Access Center at 1-833-UT-CARES (1-833-882-2737). You can also view your medical record online through your MyUTHA Patient Portal.
To apply for parts of or all of your record, please complete a Subject Access Request form. This form must be signed by hand and returned with two forms of identification (as given in the request form).
Personal health record (PHR) Electronic medical record (EMR)
You may be able to request your record through your provider's patient portal. You may have to fill out a form — called a health or medical record release form, or request for access—send an email, or mail or fax a letter to your provider.
Release of Information Authorization Under the HIPAA Privacy Rule, when a release of information is intended for purposes other than medical treatment, healthcare operations, or payment, you'll need to sign an authorization for ROI.
Contact the health service provider that holds your health information to request access. Only you or another person you've authorised, such as a legal guardian or authorised representative, can make the request. You may be asked to put your request in writing and for information that identifies you.