For notaries commissioned or recommissioned on and after January 1, 2016, the seal must also contain the notary public's Secretary of State ID number. You may need to fill out and attach a separate Notary certificate if there is no room on the document for your Notary signature.Bring all documents needing notarization. As a Notary, how do you stay impartial if the signer is your relative? A person filing an affidavit in New York State must have that affidavit notarized. The document must be the original; Xerox copies cannot be accepted. Fill out your legal document or form but leave it unsigned. You will sign the document when the notary is present and has administered an oath. Learn the key steps for a smooth Harris County title transfer. Understand the required documents, fees, and deadlines to avoid penalties.