Form with which the secretary of a corporation notifies all necessary parties of the date, time, and place of a special meeting of stockholders.
Special Meeting Sample With Signature In Collin
State:
Multi-State
County:
Collin
Control #:
US-0017-CR
Format:
Word;
Rich Text
Instant download
Description
Form popularity
FAQ
Approve the minutes: Once corrections are complete, the chair asks for a motion to approve the minutes. One member makes the motion, a second member approves it, and the chair calls for a vote. The approval of meeting minutes goes through with a majority vote.
It is different from a regular meeting, which is held on a regular schedule. For example, a company may call a special meeting to discuss a major decision, such as a merger or acquisition. A school board may call a special meeting to address a specific issue, such as a budget shortfall.
Generally speaking, in order to be legally binding, general meeting minutes must be signed by general meeting officials and sometimes by certain other participants. The articles of association provide the answers on this matter.
The company must also ensure that the minutes of a directors' meeting are signed by the chair of the meeting (or the chair of the next meeting) within a reasonable time. If minutes are recorded and signed in this way, they are evidence of the proceedings and resolutions passed, unless the contrary is proved.
Minutes should start with the attendance and continue through the motion to close the meeting (opening and closing of the meeting should have times attached.) Each topic that is discussed should have a brief paragraph summarizing what was discussed.
In most cases, the meeting secretary will sign the approved copy of the minutes, while some boards require all present board members to sign the approved minutes.
Many organizations require that the presiding officer and recording secretary sign the minutes once approved, she adds, so it's important to check your bylaws to ensure the proper signatures are included. The minutes should reflect what took place in motions — the action of the board, not the dialogue, says Bowie.
Approving the Minute Minutes do not become official until they are read and approved by formal vote. They should be read by the Secretary at the next regular meeting. The Chair then asks for corrections and additions, and calls for a vote.
