Board Of Directors Minutes Example In Wayne
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FAQ
What Should Not be Included in Meeting Minutes? Personal opinions and comments. Excessive detail. Tangential conversations. Verbal exchanges or arguments. Unconfirmed information. Confidential or sensitive information. Off-the-record remarks. Meeting details.
What information do board meeting minutes contain? Meeting date, time and location. Type of meeting. Names and titles of attendees and guests. Any absent board directors. Quorum. Notes about directors who left early or re-entered the meeting. Board approvals, resolutions and acceptance of reports. Overview of discussions.
The minutes are a factual record of business. Do not include: Opinions or judgments: Leave out statements like "a well done report" or "a heated discussion." Criticism or accolades: Criticism of members, good or bad, should not be included unless it takes the form of an official motion.
Minutes are not supposed to be verbatim and including too much detail may only provide ammunition that may be used against the board in a lawsuit. However, with too little detail the minutes may be useless and may leave an impression that the board did not adequately consider one or more matters.
Personal remarks don't belong. It is a big mistake to include personal opinions in the minutes. The writer must not editorialize, and members' personal remarks should not be included.
The minutes should include the point that was discussed and the decision that was reached. Avoid making personal observations or opinions. Don't make your own comments. Stick to just the facts.
Board meeting minutes template Date, time, location. Type of board meeting — regular, special or annual. Attendance of board chair, board members, secretary and other guests. If quorum requirements are satisfied. Approval of previous meeting minutes. Reports and presentations including names and titles of presenter.
Robert's Rules (Section -16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
They are legally required to include these details: Date, time, and location of the meeting. Record of notice of board meeting provision and acknowledgment. Names of attendees and absentees, including guests. Approval of previous meeting minutes.
