Meeting Minutes Corporate Sample With No Response In Michigan
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What should be done if the minutes are not accurate? If you discover inaccuracies in the meeting minutes, it's crucial to address them promptly. First, bring the inaccuracies to the attention of the person responsible for taking the minutes. They can then make the necessary corrections and revisions.
Amendments can be made directly in the draft minutes, with the changes noted in the final approved version. Alternatively, the corrections can be listed in the minutes of the meeting in which the changes were approved. Either method ensures transparency and preserves the integrity of the record.
Approval typically happens early in the meeting agenda. If someone requests a correction, attendees should discuss the correction, the secretary should amend the minutes and then they can be formally approved.
Best approach is to put a request in writing for the minutes, and challenge them if they don't reflect your view of the meeting - or if you can get the tone changed in pertinent paragraphs, to benefit your side!
Minutes are also a good way to keep executives and non-executives accountable for key decisions and actions from the meeting. Should inaccurate minutes be taken, this could also result in a disagreement about what occurred during the meeting and subsequent confusion.
If any changes or corrections are offered to the minutes, a motion must be made, seconded, and passed with a vote. They must provide the exact wording for their suggestion. If a member does not approve of the proposed correction, they can make a motion to amend the minutes with an alternative correction.
The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda.
Regrets imply the person told the organizer (probably you) before the meeting that they wouldn't be attending. Absent implies they just didn't show up. You can choose whatever word you like (I default to Regrets even if they didn't tell me in advance) for your minutes.
It's possible to approve of meeting minutes through a digital platform. Email is not an ideal method because it is not conducive to group discussion. However, if all board members review and vote to approve the minutes digitally, they can be approved digitally outside of an official or in-person board meeting.
9 proven tips for taking better meeting notes Choose a note-taking method that works you. Ditch the laptop—use pen and paper instead. Don't transcribe everything verbatim. Use a meeting notes template. Assign a specific note-taker for the meeting. Transcribe conversations with recording software.
