Board Directors Minutes With Motions In Illinois
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FAQ
As a member of the company, you may ask the company in writing for a copy of the minutes of a meeting of members, or an extract of the minutes, or the minutes of any resolution passed by members without a meeting.
In most cases, the meeting secretary will sign the approved copy of the minutes, while some boards require all present board members to sign the approved minutes.
Record the exact wording of the motion. The names of the movers and seconders of any motion shall be recorded in the minutes, unless the bylaws or committee procedures state otherwise. Usually, voting outcomes are clear and there is no need to count the votes.
Only one thing (motion) can be discussed at a time. A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”).
Motions should be found in the minutes as they occurred in the meeting. Motions – Each motion should be numbered. Numbering of motions starts at one at the beginning of each school year and continue from there until the next year.
To create helpful action items, you need to know the meeting topic and the goal of the project or business objective. Summarize the meeting conversation topic and the problem that needs to be solved. Decide on the specific action that needs to be done to help progress the project, problem, or goal.
For motions, include the exact wording of the statement, and the name of the person making the motion. Some organizations might require the name of the person seconding the motion, as well. Bowie adds that if the motion is not worded properly, it's up to the chair to help the member modify the wording.
Any member of the meeting, who has a right to participate and vote, can raise a motion. They must be recognised by the chair and given the floor to speak. If another member seconds the motion, it moves forward for discussion.
A motion can be proposed by any member of the board, and it must be seconded or acknowledged in order to move forward. If the motion is seconded or acknowledged, the board will discuss the motion, typically with each board member speaking once to voice their opinion on the motion.
A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the president of the board, any member can introduce a motion when no other motion is on the table. A motion requires a second to be considered.
