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Personal observations or judgmental comments should not be included in meeting minutes. All statements should be as neutral as possible. Avoid writing down everything everyone said. Minutes should be concise and summarize the major points of what happened at the meeting.
Board meeting minutes are an objective record of what took place during a board meeting. The minutes are typically used for internal purposes like record-keeping and for posterity. Minutes can serve to inform future meetings and recall what was discussed, agreed upon or dismissed by a company's board members.
What's In. The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda.
To take effective meeting minutes, the secretary should include: Date of the meeting. Time the meeting was called to order. Names of the meeting participants and absentees. Corrections and amendments to previous meeting minutes. Additions to the current agenda. Whether a quorum is present. Motions taken or rejected.
These are the essential items to include in your meeting minutes: Date. Time. Location. Participants. Topics discussed. Motions. Voting outcomes. Next meeting date and place.