Form with which the board of directors of a corporation records the contents of its annual meeting.
Board Meeting Format Minutes In Pennsylvania
State:
Multi-State
Control #:
US-0006-CR
Format:
Word;
Rich Text
Instant download
Description
Form popularity
FAQ
What Should Be Included in Meeting Minutes? Date and time of the meeting. Names of the meeting participants and those unable to attend (e.g., “regrets”) Acceptance or corrections/amendments to previous meeting minutes. Decisions made about each agenda item, for example: Actions taken or agreed to be taken. Next steps.
What to include when writing meeting minutes? Meeting basics like name, place, date and time ... List of meeting participants. Meeting purpose. Agenda items. Next meeting date and place. Documents to be included in the meeting report. Key action items.
How to take minutes at meetings Find out what is required. Create a template for the minutes before the meeting. Prepare all the required materials. Note the attendance. Fill in your template. Take note of the time of adjournment. Make copies of supplementary materials. Submit the meeting minutes.
Include the name of the organization, date and time of meeting, who called it to order, who attended and if there a quorum, all motions made, any conflicts of interest or abstainments from voting, when the meeting ended and who developed the minutes. The secretary of the board usually takes minutes during meetings.
2. Prepare your minutes template in advance Type of meeting, such as regular or special. Date and time of the meeting. Location of the meeting. Name of the board chair and secretary. Names of expected attendees, including guests and speakers. Overview of the previous board meeting minutes and outcomes. All agenda items.
Robert's Rules (Section -16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
The minutes are a factual record of business. Do not include: Opinions or judgments: Leave out statements like "a well done report" or "a heated discussion." Criticism or accolades: Criticism of members, good or bad, should not be included unless it takes the form of an official motion.
There are no hard and fast rules for what to include in meeting minutes. Robert's Rules of Order rules for meeting minutes recommends focusing on what's done in the meeting — not who says what — but many boards don't follow those rules, and they aren't a comprehensive guide.
