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7 Steps for setting up a successful meeting Send an email invite. Explain your meeting's purpose. Create a meeting agenda. Share the meeting agenda in advance. Be flexible about your meetings. Ask for a reply or confirmation. Send a reminder email.
This framework for running meetings involves: Consulting previous meeting minutes. Thinking about items of business that need addressing. Asking members for agenda items. Thinking about other possibilities for agenda topics. Adopting the agenda. Discussing unfinished business and general orders. Approving the minutes.
The purpose of the business meeting is to gather the group conscience on an issue, by informed ACA members who attend regularly. There are some issues that may be best decided by the entire group. It is usually not a good idea to conduct business during the course of the meeting (unless there is widespread agreement).
What's the order of an agenda? Call to order. To start the meeting, the presiding officer will open the session by saying. ... Reading and approval of minutes. ... Reports of officers, boards and standing committees. ... Reports from special committees. ... Special orders. ... Unfinished business and general orders. ... New business. ... Announcements.
Group business meet- ings are meant to give members an opportunity to discuss subjects of importance to the group. Group conscience can be thought of in much the same way as personal conscience. Group conscience reflects a collective awareness of, understanding of, and surrender to spiritual principles.