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In the United States, donations made to qualified charitable organizations are tax deductible for the donor. This includes donations made through charity auctions, as long as the organization conducting the auction is a qualified charity and the donated item is used for the organization's tax-exempt purposes.
Under IRS rules, your organization must provide a written disclosure statement of the FMV of the goods or services received by any donor who makes a payment of more than $75 that's partly a contribution and partly for those items. Such disclosures are often required for charitable auction bids exceeding $75.
Here are some tips to accurately record the in-kind donations you collect in advance of your auction: Know each item's fair market value (FMV). ... Record each in-kind donation as a debit and a credit. ... Adjust your record of each item after the event. ... Total all of your in-kind donation values.
Accounting for the sale of a donated auction item In summary, the net effect of the transactions is that total contribution revenue should equal the amount of cash received. If all the donations are received in the same period as the auction, one entry could be used to record the cash received and the revenue.
Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid.