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Your response should indicate that you regret losing the employee, but you respect, understand, and appreciate the hard decision he or she has had to make. You might also offer to provide some assistance to the employee. For example, you might offer to provide a reference letter for him or her.
You can send an email or letter expressing appreciation for the employer's time and consideration, with the option to include a reason such as how the position wasn't a good fit. Or you can call the hiring manager and advise them that you've had a change in circumstances.
How to write a letter of withdrawalNotify the employer right away.Be honest and clear.Thank the employer for their time.Provide your contact information.Keep your options open.
Here is a template for a withdrawal request:Dear Mr. XXX Editor's Name,I would like to withdraw my manuscript titled XXXX Title of paper from further consideration by your journal.Please confirm that the withdrawal process is complete.Sincerely,XXXX Your name and contact details
Withdrawing an academic article means asking a journal to stop considering the article for publication at any point prior to its actual publication.