Reference Check Control Form
Definition and meaning
The Reference Check Control Form is a document used by employers to obtain necessary information about a prospective employee’s work history and character. This form helps to ensure a thorough hiring process by allowing employers to verify details provided by the applicant and assess their suitability for a position. By systematically collecting data from previous employers and personal references, the form aids in making informed hiring decisions.
How to complete a form
To complete the Reference Check Control Form, follow these steps:
- Start by filling in the applicant's name, position they are applying for, and the manager's name.
- For each employment reference checked, enter the reference's name, employer, relationship to the applicant, dates of employment, pay, address, telephone number, date contacted, method of contact, and comments.
- Include details on whether the reference would rehire the applicant and provide the reason for any termination.
- Similarly, for personal references, fill in their name, relationship, address, telephone number, date contacted, method of contact, and any comments.
- If checking records, list the type of records checked (e.g., school, criminal, driving, credit) along with the date requested and comments.
Who should use this form
The Reference Check Control Form should be used by employers and hiring managers during the recruitment process. It is an essential tool for organizations seeking to verify the credentials and work history of candidates. Additionally, human resources professionals and recruiters can utilize this form to ensure that a consistent and thorough reference-checking process is followed for all applicants.
Key components of the form
The Reference Check Control Form includes several important components:
- Applicant Information: Name, position, and the manager responsible for the reference check.
- Employment References: Sections for detailing past employers including names, relationships, employment dates, pay, contact information, and comments.
- Personal References: Sections for personal contacts that can speak to the applicant's character or qualifications.
- Record Checks: Requests for essential records such as education, criminal background, driving history, and credit history.
Common mistakes to avoid when using this form
When using the Reference Check Control Form, be mindful of the following common mistakes:
- Failing to obtain consent from the applicant before contacting references.
- Leaving sections incomplete or failing to follow up on required details.
- Not verifying the accuracy of the information provided by references.
- Contacting references without a clear purpose or unstructured approach.
Benefits of using this form online
Using the Reference Check Control Form online offers various advantages:
- Accessibility: Easily access and complete the form from any device.
- Efficiency: Streamlined process for collecting and managing reference information.
- Documentation: Automatic storage and organization of forms for future reference.
Form popularity
FAQ
Start by explaining your relationship to the candidate. Include long you've known the candidate. Add positive personal qualities with specific examples. Close with a statement of recommendation. Offer your contact information.
Identify yourself, your title, organization name and tell them you are calling about a reference for a candidate you are considering. Ask if now is a good time to talk or whether they would rather schedule a call at a later time.
The purpose of reference checks is to help you learn more about your candidate's work history, education, and characteristics. Conducting employment reference checks helps you determine which of your candidates are the best fit for your client.
The highest praise you can give in a reference check is saying something like, 'I would hire this person in a heartbeat. This is a person I want on my team. ' Sometimes reference checkers ask about a candidate's weaknesses or press you to rank the candidate based on other employees.
Business name. Reference's name. Reference's position or title. Reference's contact information. Relationship to the candidate (e.g., supervisor, manager, owner). Date range of employment. Candidate's position or title. Job responsibilities.
A reference check is a tool used in the hiring process to verify references for each job candidate. References are a significant part of the job application process.This sample reference check form would be for a check conducted over the phone, filled out by someone from the company you are applying to.
List the name of the applicant and which position they're currently up for. State that it was listed by the applicant in question that they had previously worked to the person receiving the reference check letter. Ask about personal work habits or their work skills that they were proven to have while working there.
References are people who can answer questions about your education, work history, skills, abilities, and work style. 1feff References can include former employers, managers, colleagues, teachers or professors, professional and personal connections, and others who can attest to your ability to do a job.
What is a reference check? A reference check is part of the hiring process where your candidate (or applicant) connects the hiring company with professional (and sometimes personal) job references to gather more details about themselves: their work history, job responsibilities and performance.