Request for Employment Reference
About this form
The Request for Employment Reference is a formal communication used by employers to obtain information about a job applicant's previous employment. This form helps employers confirm employment details, assess the applicant's previous performance, and understand the circumstances of their departure. Unlike casual reference checks, this form standardizes the information requested and provides a documented approach to verifying past employment, ensuring both confidentiality and professionalism in the hiring process.
Key components of this form
- Employer's contact information: Includes address, phone, fax, email, and website.
- Date of the request: The official date on which the request is made.
- Recipient's name and address: The individual or department at the previous employer from whom the reference is requested.
- Applicant's details: Name of the applicant and the position they are applying for.
- Request for specific information: Confirmation of employment dates, performance evaluation, and reasons for termination.
- Confidentiality statement: Inquiry regarding whether the reference should be kept confidential.
Common use cases
This form should be used when a potential employer needs to verify the employment history of an applicant. It is especially useful in cases where the candidate has had previous employment with another company and the current employer wishes to gather a reference to assess the candidate's suitability for the job. It is common to use this form during the final stages of the hiring process.
Intended users of this form
This form is intended for:
- Employers who want to verify a candidate's past employment.
- Human resources professionals seeking structured reference checks.
- Hiring managers responsible for making informed hiring decisions.
- Small business owners conducting background checks on new hires.
Steps to complete this form
- Fill in your company's contact information, including address and phone number.
- Enter the date on which the form is being completed.
- Provide the name and address of the former employer where the applicant worked.
- Specify the applicant's name and the job position they are applying for.
- Clearly request the information you need about the applicantâs employment history, job performance, and termination reasons.
- Indicate whether you require the reference to be kept confidential.
Does this form need to be notarized?
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes
- Failing to include clear contact information can lead to delays in receiving references.
- Not specifying what kind of information is needed may result in vague responses.
- Neglecting to check if the reference should be confidential, leading to potential breaches of privacy.
Benefits of completing this form online
- Easy access to customizable templates, ensuring you have a professional-looking request.
- Instantly downloadable, allowing for quick use in the hiring process.
- Reduces the chances of errors with pre-drafted sections that guide completion.
Key takeaways
- The Request for Employment Reference is essential for verifying an applicantâs job history.
- Properly filling out the form ensures that references provide the information you need.
- Using this form can streamline the hiring process and promote a structured approach to background checks.
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FAQ
I'm reaching out because I've been interviewing for a position name role at company, and I'd love to list your name as a reference, if you're willing. I thought of you because we've ways in which you've worked together, and you could speak to my key skills and abilities needed in the new position.
Reference request for your name Dear name of previous employer, I'm applying for position and wonder whether you would provide a professional reference for me please? We worked well together for x years doing examples, so I thought you would be an ideal choice.
If your employer merged with or was purchased by another company, contact that company's human resources department. That company may have your records available and could verify your employment history.
Always ask before including someone as a reference. Send a polite email or call them on the phone, offering a few details about the request including timelines. After your reference agrees, send them your updated resume and details about the position. Follow up in a timely manner, thanking them for their reference.
How to request a letter of recommendation Choose who you want to write your letters.Prepare a resume or brag sheet.Ask in person first.Send a formal letter of recommendation request.Follow up before the due date.Say a final thank you.Ask early to give ample time.If you sense hesitation, ask someone else.
How to request a reference Ask for written consent from the candidate.Use a standard reference request letter template.Request details about an employee.Only request information relevant to the role.Emphasise the importance of their reference.Consider a poor reference carefully.Follow data protection laws.
Reference request for your name Dear name of previous employer, I'm applying for position and wonder whether you would provide a professional reference for me please? We worked well together for x years doing examples, so I thought you would be an ideal choice.
