Employee Video, Photo and Recording Release
What is this form?
The Employee Video, Photo and Recording Release is a legal document that grants employers the right to use an employee's likeness, voice recordings, and name for commercial or business purposes. This form is essential for companies wishing to utilize multimedia content featuring their employees, distinguishing it from other forms that may not include audio recording or voice rights. With this form, employers can ensure they have the proper consent to use these elements in advertising and promotional materials without legal complications.
What’s included in this form
- Name of the employer, where the employee's consent is granted.
- Consent clause for photographing and recording the employee's voice.
- Authorization for the company to use the photographs and recordings for various purposes.
- Release of liability for the company concerning use of the employee's likeness and voice.
- Date and signature fields for the employee, along with notary acknowledgment.
When this form is needed
This form is ideal to use when an employer intends to produce promotional materials that include photography or video of their employees. It is commonly used during marketing campaigns, training videos, company events, and social media promotions where employee contributions are showcased. If a business plans to capture and distribute content involving employee likenesses, completing this form ensures that legal permission is secured.
Intended users of this form
- Employers or business owners who plan to use employee visuals in advertisements or promotional campaigns.
- Human resources personnel responsible for legal compliance in employee documentation.
- Marketing teams requiring consent before utilizing employee images and recordings in materials.
Instructions for completing this form
- Begin by entering the name of the employer where the employee is employed.
- Read the consent clause carefully, ensuring understanding of usage rights.
- Fill in the date when the form is being completed.
- Have the employee print their name and provide their signature to indicate consent.
- If required, arrange for notarization by completing the acknowledgment section of the document.
Is notarization required?
This form does not typically require notarization unless specified by local law. However, some employers may choose to have it notarized for additional legal assurance regarding consent.
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If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes
- Failing to complete the name of the employer.
- Not providing a signature or date, rendering the form ineffective.
- Assuming verbal consent is sufficient without proper documentation.
Advantages of online completion
- Convenience of accessing and downloading from anywhere at any time.
- Ease of editing to fit specific employer needs and scenarios.
- Reliability in using a legally sound template drafted by licensed attorneys.
Legal use & context
- The form legally binds the employee's consent, permitting the employer to use the media for specified purposes.
- It helps protect the employer from potential claims of misuse.
- Understanding the extent of rights being granted mitigates legal risks for both parties involved.
Key takeaways
- The form grants the employer the right to use an employee's image and voice for commercial purposes.
- It's essential for transparency and legal protection for both the employer and employee.
- Completing the form accurately is crucial to avoid future legal issues.
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FAQ
The Employee Video, Photo and Recording Release is a legal document that gives an employer permission to use an employee’s likeness, voice recordings, and name for business or promotional purposes. It includes a consent clause for photographing and recording the employee’s voice and an authorization to use the photos and recordings in various materials, with a date/signature and notary acknowledgment required. The form is designed for multi-state use.
Yes, the form provides a consent clause for photographing and recording the employee’s voice and authorizes the company to use the photographs and recordings for various purposes. Signing the release gives permission for media created at work to be used in promotional or business materials, subject to the employee’s consent. It also includes a release of liability for the company concerning the use of the employee’s likeness and voice.
Yes. This form is designed to obtain consent from employees to use their photos, voice, and name in promotional or business materials. It serves as the needed photo release for employees, with the consent and authorization language included for use by employers, HR, and marketing teams.
The wording included in this release covers consent to photograph and record the employee’s voice and authorizes the company to use the photographs and recordings for various purposes, plus a release of liability for the company. It also requires the employee’s date and signature, along with notary acknowledgment.
This form frames the media release as a written agreement between employer and employee, using clear consent language for photos, voice, and branding; it grants the employer authority to use the media for permitted purposes and includes a liability release, with a date, signature, and notary acknowledgment.
Unlike a standard employee photo release, this form explicitly covers not only photos but also voice recordings and the employee’s name, with a comprehensive authorization to use all media for various purposes and a release of liability for the company.
