Bexar Texas Petty Cash Journal
Description
How to fill out Petty Cash Journal?
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FAQ
Record vouchers in general ledger. The general ledger accountant records the voucher amounts listed in the petty cash reconciliation form as expense in the general ledger, and then files the form and attached vouchers.
Seven simple steps to improve controls over petty cash Decide on a float and when to replenish.Segregation of roles.Define the expense limit and approval matrix.Use petty cash vouchers for all petty cash transactions.Demand receipts to back up the expenses claimed.Review and approval of petty cash reimbursement request.
Forms used for Operating Petty Cash Fund The petty cash fund can be operated in the two ways: ordinary and imprest system of petty cash fund.
The petty cash journal entry is a debit to the petty cash account and a credit to the cash account. The petty cash custodian refills the petty cash drawer or box, which should now contain the original amount of cash that was designated for the fund. The cashier creates a journal entry to record the petty cash receipts.
Petty cash funds should be properly secured at all times. Access to the funds should be restricted to one person (e.g., the petty cash custodian or a specified cashier). Cash on hand and receipts for disbursements made should always equal the assigned amount of the petty cash fund.
A petty cash management system helps companies ensure that the funds are used appropriately and the transactions are properly documented. Having such a system in place serves as an internal control to protect the business against theft and fraud, and it supports the larger, general ledger reconciliation process.
Recording petty cash transactions Create new a bank account to represent your petty cash balance. Enter an opening balance to show the current balance of your petty cash. Record payments made from your petty cash. Record a transfer of money to top up the petty cash account.
Require that employees maintain a running petty cash log for every transaction, including receipts. Each entry in the petty cash book should include the date, the amount, and what was purchased with the petty cash. Review your petty cash register before you replenish the petty cash fund.
To create journal entries that show petty fund purchases, you must debit the corresponding accounts (e.g., Office Supplies account if you purchase supplies) and credit your Petty Cash account. You might debit multiple accounts, depending on how often you update your books for petty cash accounting.
The petty cash journal contains a summarization of the payments from a petty cash fund. The totals in the journal are then used as the basis for a journal entry into a company's general ledger. This journal entry lists petty cash expenditures by expense type.
