[Your Name] [Your Title] [Your Company] [Address] [City, State, ZIP] [Date] [Inquirer's Name] [Inquirer's Company] [Address] [City, State, ZIP] Subject: Response to Inquiry of Former Employee — Without Reference Dear [Inquirer's Name], I hope this letter finds you well. Thank you for reaching out to us regarding a former employee, [Employee's Name], who worked at our company. We appreciate your interest in obtaining information about their employment with us. According to our records, [Employee's Name] was employed at [Your Company] from [Start Date] to [End Date]. They held the position of [Employee's Position] during their tenure with us. [Employee's Name] was responsible for [Brief Description of their Roles and Responsibilities]. While [Employee's Name] worked diligently during their employment, it is essential to note that this letter is not intended to serve as a reference or endorsement of their skills or character. Consequently, we are unable to provide any opinions, assessments, or recommendations regarding their performance, conduct, or reliability. Protecting the privacy and confidentiality of our former employees is a top priority for [Your Company]. Therefore, we are unable to disclose any personal information or sensitive data regarding [Employee's Name]. This includes, but is not limited to, their contact information, reason for departure, salary information, and performance evaluations. We strictly adhere to applicable privacy laws and regulations. We recommend that you approach [Employee's Name] directly to obtain any further information you may need. Their current contact information is confidential, and it is advisable to reach out to them through alternative channels or a professional networking platform. Please understand that this response is considered final, and we are unable to provide any additional details or engage in further discussions regarding [Employee's Name]. We kindly request that you respect our policies and understand the importance of maintaining the privacy of our former employees. Should you have any other inquiries or require assistance regarding matters unrelated to [Employee's Name], please feel free to reach out to us. We are here to help. Thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Title] [Your Company]
Wyoming Sample Letter for Response to Inquiry of Former Employee - Without Reference
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FAQ
When providing a reference for a former employee, it is important to secure their permission first. After receiving consent, you can share relevant information about their skills, work ethic, and contributions. However, if you prefer not to provide a reference, you can simply state that the employee is no longer with the company. Utilizing the Wyoming Sample Letter for Response to Inquiry of Former Employee - Without Reference can guide you through this process smoothly.
A former employer can legally refuse to give information concerning an employee other than his official title and the dates he was employed. While this is legal, it's generally considered just as bad as giving a negative review, according to reference resource website References-Etc.
Generally, your references will be requested, so they don't need to be provided at the time of application, nor listed at the bottom of your resume. Employers know that your references will be available upon request and if they are interested in reaching out to them, they'll call for them.
There is no statutory or moral requirement upon an employer to provide a reference for a former employee. The exceptions are where the former employer has expressly agreed with the employee that a reference will be given as part of their negotiated exit conditions.
If the employer has any doubts about whether or not the individual has given consent, it should contact them to check that they wish the reference to be provided. The employer should obtain the consent in writing if possible, or should at least make a note of the individual's verbal consent.
ALWAYS ask references about a candidate's workplace behavior, ethics and the reason that they left the company. ALWAYS be vigilant for evidence that a reference is not telling the whole truth about a candidate.
Unless your business is regulated by the Financial Services Authority, generally there is no legal obligation on an employer to provide a reference for an employee or ex-employee and you are entitled to refuse to provide one.
Can I see the reference that my previous employer wrote? Your previous or current employer do not have to automatically show you a reference they have written about you. Once you start a job with a new employer, you can ask them for a copy of any reference they have been given from your previous employer.
Typically, employers are allowed to share general information regarding your tenure with their companiesthings like your dates of employment, job title, and responsibilities, all which serve to confirm your employment and validate the things you likely provided on your resume for potential employers.
Be Specific. Be specific in what you're asking your former colleague to do for you. If you want to list his name and contact number as a reference a potential employer can call, he has to be open to discussing your professional work history.
