Subject: Request for Additional Material Safety Data Sheet (MSDS) Information Dear [Supplier/Manufacturer Name], I hope this letter finds you well. I am writing on behalf of [YourCompany Name], a reputable organization in [Location/City]. We have recently acquired and commenced operations at a new facility in West Virginia, and as part of our commitment to ensuring the highest standards of safety and compliance, we are seeking additional Material Safety Data Sheet (MSDS) information for the chemicals we currently procure from your company. Given the importance of maintaining a safe working environment for our employees and meeting regulatory compliance requirements, we kindly request your assistance in providing the following MSDS information for the specific chemical(s) listed below: 1. Chemical/Product Name: [Chemical/Product Name] — CAS Number: [CAS Number— - Quantity Purchased Annually: [Quantity] 2. Chemical/Product Name: [Chemical/Product Name] — CAS Number: [CAS Number— - Quantity Purchased Annually: [Quantity] Please ensure that the provided MSDS information includes the following details: 1. Hazard Identification: — Physical hazards (e.g., flammability, explosiveness) — Health hazards (e.g., toxicity, irritability, sensitization) — Environmental hazards (e.g., aquatic toxicity, soil contamination) 2. Composition/Ingredients: — Chemical name— - Concentration levels (%) 3. First Aid Measures: — Immediate medical attention require— - Appropriate treatment for exposure routes (e.g., inhalation, ingestion, skin/eye contact) 4. Fire-fighting Measures: — Suitable extinguishinmediadi— - Special protective equipment and precautions 5. Accidental Release Measures: — Emergency procedures for containment and cleanup — Personal protective equipment for responders 6. Handling and Storage: — Safe handling practice— - Storage conditions and incompatibilities 7. Exposure Controls/Personal Protection: — Occupational exposure limit— - Control measures (e.g., ventilation, protective equipment) 8. Physical and Chemical Properties: Appearancenc— - Odor - Melting/boiling point — Solubilit— - Density 9. Stability and Reactivity: — Stability under normal and recommended conditions — Hazardous decomposition products 10. Toxicological Information: — Acute and chronic effectexposureur— - Carcinogenicity, antigenicity, and reproductive toxicity 11. Ecological Information: — Environmentatoxicityit— - Persistence and readability 12. Disposal Considerations: — Proper waste disposal methods We kindly request that you provide the additional MSDS information in electronic format, preferably as PDF documents. In our commitment to complying with all relevant safety and regulatory standards, your prompt cooperation is greatly appreciated. Please send the requested information to [Your Email Address] no later than [Specify Deadline], allowing us to update our safety documentation accordingly. Thank you in advance for your attention to this matter. Should you require any clarification or have any questions, please contact me at [Your Contact Number] or [Your Email Address]. We value your continued partnership and look forward to your timely response. Sincerely, [Your Name] [Your Position] [Your Company Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number]
West Virginia Sample Letter Requesting Additional Material Safety Data Sheet Information - MSDS
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A manufacturer, importer, supplier, or employer shall check the accuracy of a Safety Data Sheet (SDS) based on the actual circumstances and update it as needed. A Safety Data Sheet shall be reviewed at least every 3 years. Records of SDS updates such as content, date, and version revision, shall be kept for 3 years.
A Material Safety Data Sheet (MSDS) is a document that contains information on the potential hazards (health, fire, reactivity and environmental) and how to work safely with the chemical product. It is an essential starting point for the development of a complete health and safety program.
The MSDSs must be readily available to the workers who are exposed to the controlled product and to the health and safety committee or representative. If a controlled product is made in the workplace, the employer has a duty to prepare an MSDS for any of these products.
Use Guidelines. Chemical Safety's SDS and GHS database is a free service available to organizations of all types. For-profit organizations are granted permission to access Chemical Safety's SDS Search from Chemical Safety's website.
Employers, as well as chemical manufacturers, distributors and importers, have less than six months to replace Material Safety Data Sheets (MSDS) with new Safety Data Sheets (SDS). As a reminder, effective June 1, 2015, all Material Safety Data Sheets (MSDS) must be replaced with new Safety Data Sheets (SDS).
MSDS updating frequency is every 3 years or when significant new data is available before 3 years elapsed. This means that revised MSDS must be available if there is a change in the hazard classification of the substance. Or if there is a change in method of handling, storing, or personal protection against its hazard.
Any updated SDS should be sent within three months of any new and significant information regarding the given hazardous chemical. So, yes, safety data sheets do expire. The expiration depends on the discovery of new and significant information.
The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), revised in 2012, requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formerly MSDSs or Material Safety Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards.
The Hazard Communication Regulation (Cal/OSHA, section 5194; Federal OSHA 29 CFR 1910.1200) requires that the chemical manufacturer, distributor, or importer provide safety data sheets (SDSs) (formerly MSDSs or material safety data sheets) for each hazardous chemical to downstream users to communicate information on
To obtain SDS, get them from the manufacturer.They may be sent with the chemical order (paper copy or e-mail attachment).Otherwise, go to the manufacturer's website and download it or request a copy.
