Subject: Wisconsin Sample Letter for Response to Request for Documents Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to acknowledge your recent request for certain documents related to [subject] in accordance with the Wisconsin state laws and regulations. We genuinely appreciate your interest and commitment to accessing the required information. With this letter, we aim to inform you that we have thoroughly reviewed your request and will provide the requested documents promptly. Firstly, we would like to assure you that we understand the importance of these documents and their potential impact on [subject]. We recognize the significance of disclosure and transparency, which is why we are committed to ensuring that you receive all necessary materials in a timely manner. Please note that we categorize our responses based on the various types of documents requested. To streamline the process, we have divided the Wisconsin Sample Letter for Response to Request for Documents into several subtypes, as mentioned below: 1. [Type 1]: This category encompasses official reports, publications, or public records that fall within the scope of your request. We are in the process of locating and preparing these documents to fulfill your requirement comprehensively. 2. [Type 2]: The content classified under this category relates to [sub-category]. We understand that these documents form a vital part of your request and guarantee their timely delivery. Our team is diligently working to gather, review, and compile these materials for your convenience. 3. [Type 3]: Under this subtype, we include documents such as [sub-category-specific items]. We share your enthusiasm to address this aspect of your request, and our dedicated professionals will gather the necessary documents, ensuring their accuracy and completeness. We assure you that we are mindful of the timeframe provided for this request and will endeavor to meet the deadline. Our team appreciates your patience and understanding as we work diligently to gather, review, and compile the requested documents. We aim to deliver them to you in a manner that respects the Wisconsin state laws and regulations while ensuring your convenience. Furthermore, we maintain a strict policy regarding confidentiality and security throughout the process. Your personal information and the purpose of the request will be treated with the utmost care and respect. In the event that any unforeseen circumstances arise that might affect our ability to comply with the request within the specified timeframe, we will notify you promptly. We aim to maintain open lines of communication to address any concerns or questions that may arise during the document compilation process. Once again, we appreciate your interest in accessing these documents and assure you of our ongoing commitment to accountability and transparency. Should you have any further questions, please feel free to contact [contact person] at [contact details]. We are here to assist you and ensure a smooth process. Thank you for your patience and cooperation. We look forward to delivering the requested documents and serving you in the best possible manner. Sincerely, [Your Name] [Your Title/Position] [Organization Name] [Address] [City, State, ZIP] [Phone Number] [Email Address]
Wisconsin Sample Letter for Response to Request for Documents
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FAQ
In general, ?any requester has a right to inspect any record.? (Wis. Stat. 19.35(1)(a)). However, people who are incarcerated and people who have been involuntarily committed to a mental institution are restricted in their rights of access to public documents.
The Open Records Law also exempts records from access if: (1) federal or state law requires nondisclosure; (2) the record is a computer program; (3) the record is a trade secret; or (4) the record contains specified personal information regarding an employee. [s. 19.36, Stats.]
A response to a record request must be made ?as soon as practicable and without delay.? Simple requests should be answered within 10 working days. The response to a request for a record is either: (1) to provide the record; or (2) to deny the request in whole or in part.
Dear Public Official: Pursuant to the [your state's public records law], I would like to obtain a copy of the following public records: [Be sure to describe the records sought with enough detail, or as the statute indicates, for the public agency to understand the request and be able to respond.]
If hard copies are desired, there is a per page charge. $0.01 per page (black and white) $0.06 per page (color) In rare instances, specialized skills, equipment or technology may result in additional copy costs. Mailing Costs Charged at the actual rate.
In Wisconsin, any material on which information is recorded or preserved by a state or local governmental body, including an elective official, generally is considered an open ?record?; and any member of the public has a right to inspect it, unless a provision in the law allows it to be kept confidential.
Generally, any person may make an open records request. Wisconsin statutes limit access when the requestor is incarcerated or mentally committed to records that contain specific references to the requestor or their minor children. See WI Department of Justice Compliance Outline.
What is not subject to Wisconsin's Open Records Law? Drafts, notes, preliminary documents and similar materials. Published material available for sale or at the library. Purely personal property with no relation to the office. Material with access limited due to copyright, patent or bequest. Trade secrets.
