Reference Check Control Form
About this form
The Reference Check Control Form is a document designed for employers to systematically verify applicantsâ references during the hiring process. This form serves as a valuable tool to document the feedback received from references, ensuring a thorough and organized evaluation of potential employees. Unlike other employment forms, this specific control form focuses exclusively on the gathering and recording of reference information.
Key parts of this document
- Applicant Name: Space to enter the name of the candidate.
- Position: Field to specify the job title for which the applicant is applying.
- Reference Information: Sections to capture the names and details of professional references.
- Comments: Area for recording insights and feedback from each reference checked.
- Employment History: Fields to input details regarding the applicant's previous employment.
- Verification Checkmarks: Boxes to verify which references have been contacted and checked.
When to use this document
This form is particularly useful when an employer intends to verify the qualifications and reliability of a job candidate. It is applicable during the hiring process after an initial interview, when an employer wishes to confirm the candidateâs work ethic and performance as reported by previous employers or colleagues. Employers may also use this form if they seek to ensure the accuracy of the information provided in the applicantâs resume or application.
Who can use this document
- Human Resources professionals responsible for recruitment.
- Hiring managers conducting candidate assessments.
- Any employer required to check references for new hires.
How to complete this form
- Identify the applicant by entering their full name and the position they are applying for.
- List the references who will be contacted, including their names, titles, and contact information.
- Contact each reference and record their responses in the designated comments section.
- Indicate whether you would rehire the applicant based on the feedback.
- Sign and date the form once all references have been checked.
Notarization guidance
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Typical mistakes to avoid
- Failing to contact all listed references, which can result in incomplete evaluations.
- Not documenting feedback accurately, leading to potential misunderstandings.
- Overlooking the need for consent from the applicant before contacting references.
Advantages of online completion
- Convenience: Easily fill out and save the document from any device.
- Editability: Adjust fields as necessary to tailor the form to specific needs.
- Reliability: Store records securely, ensuring easy access for future reference.
Legal use & context
- Reference checks can strengthen the verification process of hiring qualified candidates.
- Employers must ensure compliance with Fair Credit Reporting Act (FCRA) guidelines when contacting references.
- Documentation of reference feedback can be vital in case of hiring disputes or legal challenges.
Summary of main points
- The Reference Check Control Form is essential for conducting thorough reference checks.
- It provides a structured approach to record and evaluate reference feedback.
- Using this form can prevent common mistakes and enhance the hiring process.
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FAQ
Start by explaining your relationship to the candidate. Include long you've known the candidate. Add positive personal qualities with specific examples. Close with a statement of recommendation. Offer your contact information.
Identify yourself, your title, organization name and tell them you are calling about a reference for a candidate you are considering. Ask if now is a good time to talk or whether they would rather schedule a call at a later time.
The purpose of reference checks is to help you learn more about your candidate's work history, education, and characteristics. Conducting employment reference checks helps you determine which of your candidates are the best fit for your client.
The highest praise you can give in a reference check is saying something like, 'I would hire this person in a heartbeat. This is a person I want on my team. ' Sometimes reference checkers ask about a candidate's weaknesses or press you to rank the candidate based on other employees.
Business name. Reference's name. Reference's position or title. Reference's contact information. Relationship to the candidate (e.g., supervisor, manager, owner). Date range of employment. Candidate's position or title. Job responsibilities.
A reference check is a tool used in the hiring process to verify references for each job candidate. References are a significant part of the job application process.This sample reference check form would be for a check conducted over the phone, filled out by someone from the company you are applying to.
List the name of the applicant and which position they're currently up for. State that it was listed by the applicant in question that they had previously worked to the person receiving the reference check letter. Ask about personal work habits or their work skills that they were proven to have while working there.
References are people who can answer questions about your education, work history, skills, abilities, and work style. 1feff References can include former employers, managers, colleagues, teachers or professors, professional and personal connections, and others who can attest to your ability to do a job.
What is a reference check? A reference check is part of the hiring process where your candidate (or applicant) connects the hiring company with professional (and sometimes personal) job references to gather more details about themselves: their work history, job responsibilities and performance.
