Sample Letter for Request for Extension on Leave of Absence
Understanding this form
This Sample Letter for Request for Extension on Leave of Absence is a document designed to formally request additional time off from work due to various personal or medical reasons. Unlike general leave request forms, this letter specifically prompts a review of your current leave status and outlines your need for an extension, making it a crucial tool for employees seeking to maintain clear communication with their employers regarding continued absence.
What’s included in this form
- Return address: Provides the sender's contact information for easy reference.
- Date: Indicates when the letter is drafted to maintain a clear timeline.
- Recipient's information: Lists the name and address of the individual or HR department receiving the letter.
- Subject line: Clearly states the purpose of the letter as a request for extension on leave.
- Body of the letter: Elaborates on the request and provides context for the needed extension.
- Closing: Includes a polite sign-off, showing professionalism and consideration.
Situations where this form applies
You should use this form when you have an existing leave of absence and need more time away from work. Common scenarios include recovering from a medical condition, dealing with family emergencies, or personal issues that require extended attention. Submitting this request helps to keep your employer informed and ensures that you remain compliant with company policies regarding extended absences.
Who can use this document
- Employees currently on a leave of absence.
- Individuals requiring additional time off for medical or personal reasons.
- Workers needing to formally communicate their request to management or HR.
- Anyone looking to maintain professional standards during their absence from work.
How to complete this form
- Identify the parties: Fill in your name and return address at the top of the letter.
- Add the date: Include the current date to document when the request is submitted.
- Provide recipient details: Write the name and address of your supervisor or HR representative.
- State your request: Clearly articulate your request for an extension on your leave of absence in the body of the letter.
- Add a closing: Sign off the letter with your name and any necessary contact information.
Does this document require notarization?
This form does not typically require notarization to be legally valid. However, some jurisdictions or document types may still require it. US Legal Forms provides secure online notarization powered by Notarize, available 24/7 for added convenience.
Common mistakes to avoid
- Failing to provide a reason for the extension, which can leave your request unsupported.
- Not including important dates, such as when your current leave expires.
- Using an unprofessional tone or language, which may undermine your request.
- Leaving out recipient details, making it less clear who the letter is intended for.
Benefits of completing this form online
- Convenience: Download and customize the letter at your convenience without needing to visit a lawyer.
- Editability: Easily modify the document to fit your specific situation before sending.
- Reliability: Access a professionally drafted template that reduces the risk of making errors.
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FAQ
You may ask for an extension. Make sure you have a concrete and appropriate reason for asking for an extension. Don't wait until the last minute to ask for an extension. Be tactful and diplomatic in your wording. For the sake of speed, phone the employer to discuss the situation.
I would like to ask for an extension of 10 days to complete the paper. It is my intention to submit the paper to you on DATE. Thank you again for the kindness you have shown me during this difficult time and for taking the time to consider my request.
I am emailing you to ask if it might be possible to be granted additional time for the name of assignment due on due date of assignment. Unfortunately, I am behind with this assignment because give reason why you will not complete your assignment on time and attach supporting documentation, if any.
Determine if an extension is possible. Don't put in a request at the last moment. Ask in person or by phone or email. Give a credible reason. Furnish proof of work done. Set a new deadline and stick to it. Thank the supervisor or manager.
Write the letter as soon as you can. As soon as you know you will need an extension, immediately begin preparing your letter. You need to give the recipient as much time as possible to make a decision about your situation. You also want to appear prepared, despite asking for an adjustment to the schedule.
Dear Mr./Ms. (Name of recipient), I am writing to inform you that I find myself unable to return to work on (date), and must request for a leave extension. As per plans, I was supposed to resume office next Monday after a two-week vacation in Bali.
Dear Sir, Respectfully I want to state that after the Eid-ul-Azha vacations, due to some domestic problem I will not be able to return back to work. You are therefore requested to extend my leaves only for 4 days until I solve my issues. I will thank full for your act of cooperation.
Respected Madam, Please be informed that, I am on maternity leave since One month starting from 24th May. My maternity leaves are going to end but, I am not medically perfect to join my job. My gynecologist has advised me to take bed rest of one week more so, I request you to kindly extend my maternity leaves.
Use formal and polite language. Give date expecting to return. Be brief about the reason for the extension. Express your gratitude in advance. Apologize for the inconvenience.
