Sample Letter for Resignation - General
About this form
The Sample Letter for Resignation is a template designed for employees wishing to formally resign from their position. This letter serves to communicate the decision to resign to an employer in a professional manner, distinguishing it from other resignation methods like verbal notices or informal emails. A well-crafted resignation letter not only preserves professional relationships but also ensures that the resignation process is documented and recognized officially.
Main sections of this form
- Return address: Includes the resigning employee's name and contact information.
- Date: The date when the letter is written.
- Recipient address: The employer's name and company information.
- Subject line: Clearly states the purpose as "Resignation."
- Closing: A courteous sign-off followed by the employee's name.
Common use cases
This resignation letter should be used when you have decided to leave a job and want to formally notify your employer. It is appropriate to use this letter when you wish to maintain a professional relationship, such as when providing notice to a supervisor or human resources. This letter is also suitable to use in cases where a company policy requires a written resignation.
Who needs this form
This resignation letter template is intended for:
- Employees making the decision to resign from their job.
- Individuals wishing to leave their position respectfully and professionally.
- People looking to provide a clear record of their intent to resign.
Completing this form step by step
- Identify the parties: Fill in your name and address at the top of the letter.
- Enter the date: Write the current date below your address.
- Provide recipient details: Add your employer's name and company address.
- State your resignation: Clearly indicate your decision to resign in the subject line.
- Sign off respectfully: Use a courteous closing and include your name at the end.
Notarization requirements for this form
In most cases, this form does not require notarization. However, some jurisdictions or signing circumstances might. US Legal Forms offers online notarization powered by Notarize, accessible 24/7 for a quick, remote process.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Failing to provide a specific last working day.
- Using a casual tone instead of a professional tone.
- Not proofreading for typos or errors before sending.
Why complete this form online
Using this resignation letter form online offers several advantages:
- Convenience: Access and download the form at any time from anywhere.
- Editability: Customize the template to fit your unique situation quickly.
- Reliability: Ensure your letter meets professional standards with a format drafted by licensed attorneys.
Legal use & context
- A resignation letter is a formal record that can protect your rights as an employee.
- It serves to fulfill any company obligations about providing notice of resignation.
- Keep copies for your records as proof of your resignation.
Quick recap
- The Sample Letter for Resignation is a formal template for notifying your employer of your intention to leave a job.
- It enhances professionalism and provides a documented process for resignation.
- This letter is suitable for all employees across various states.
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FAQ
Tell your manager first. Use the business letter format. State the position you are resigning from and the effective date. Explain why you are resigning. Express gratitude. Close with your signature.
Record the time and date. Start with an address line. Include a statement of resignation. List your last day of work. Include a statement of gratitude. List next steps or important information. Close with your signature.
Keep your letter brief. You can explain why you are resigning, but do not go into unnecessary detail. In the first paragraph, state the specific date you will be resigning. Again, try to give a two weeks notice at least.
Dear Your Boss' Name, Please accept this letter as formal notification that I am resigning from my position as position title with Company Name. My last day will be your last dayusually two weeks from the date you give notice.
Letter Date. Include the date when you submit the letter on the top left line above the address. Address. The address should follow a formal business letter template. Addressee. Resignation Declaration. Date of Departure. Reasons for Leaving (Optional) Thank You Section. Signature.
Request an in-person meeting. Outline your reasons for quitting. Give at least two weeks' notice. Offer to facilitate position transition. Express gratitude. Provide constructive feedback. Provide your formal letter of resignation.
