Tennessee Minutes of Organizational Meeting of Directors for a 501(c)(3) Association
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How to fill out Minutes Of Organizational Meeting Of Directors For A 501(c)(3) Association?
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FAQ
Yes, your organization must keep copies of all meeting minutes. The IRS and most state laws (section 3.151 of the Texas Business Organizations Code) require that corporations, including nonprofit corporations, keep copies of their meeting minutes.
Board directors are not employees and instead have a unique legal status with respect to corporations. Board directors are typically compensated for their service through stipend, equity, or both. Board directors also clearly perform a service for the corporate entities that appoint them.
Nonprofit meeting minutes are a necessary form of record-keeping for all non-profit organizations. Nonprofit meeting minutes serve as the official (and legal) record of board and committee meetings.
Board members are not considered employees of the organization, even though they may be compensated for participation on retainer or with per-meeting fees. Board members are typically outside experts and leaders who hold full-time positions of leadership outside in their chosen profession.
Read, at a minimum: the Articles of Incorporation, the Bylaws, the Form 1023 (application for exemption from income tax), the mission statement, literature about the organization, the last two years of Form 990 tax returns, financial statements for the last two years, and the website.
Most states require that corporations take board meeting minutes, but the exact format is left up to the company. Minutes don't need to be filed with the state, but they must be kept on file for at least seven years.
Plain and simple, Robert's Rules says that the secretary of an organization has to (1) keep minutes and (2) make them available to members that ask for them. Yes, this means that if Ms. Archives-Lover wants copies of the minutes from every meeting for the last 26 years, she gets them.
Directors and officers who are paid by a nonprofit must be classified for payroll and other tax purposes. They can either be employees or independent contractors. The nonprofit must withhold and pay payroll taxes to the IRS for employees. There is no such requirement for independent contractors.
Most organizations are eligible to become one of the three main categories, including public charities, private foundations and private operating foundations.
Appropriate board minutes should contain the following:The names of those members who are present and who are absent.The time the board meeting begins and ends.The existence or absence of a quorum.A concise summary of the action taken by the board.The names of the persons making and seconding motions.More items...