This form is a suggested checklist to use when preparing a contract for an exhibition space at a trade show or similar such exhibition. Exhibitions generally involve companies in a specific industry and gives them a chance to showcase and demonstrate their new products and services. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: Tennessee Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition Introduction: When participating in an exhibition or trade show in Tennessee, it is essential to have a well-drafted agreement to ensure a smooth and successful event. This checklist provides a detailed description of what to include in an agreement for the use of exhibit space or booth, incorporating relevant keywords to enhance its content. Below are some key points to consider when drafting such an agreement. 1. Agreement Parties: Clearly specify the names and contact details of the parties involved, such as the exhibition organizer and the exhibitor. Include official company names, addresses, phone numbers, and email addresses. 2. Exhibit Space Details: a. Specify the allocated exhibit space or booth number, including its dimensions and any restrictions imposed by the exhibition management. b. Outline the specific location of the exhibit space in the exhibition hall or venue, if applicable. 3. Term and Dates: Define the event's duration and specify the agreed-upon dates and times for setup, dismantling, and exhibition operation. Include any penalties or charges for non-compliance with the agreed schedule. 4. Exhibit Infrastructure and Services: a. Describe the facilities and services provided to the exhibitor, such as electrical connections, lighting, internet access, water supply, and sanitation facilities. b. Clarify any charges, if applicable, for additional services requested by the exhibitor. 5. Exhibitor Responsibilities: a. Outline the exhibitor's obligations, including booth design, decoration, installation, and timely arrival for setup. b. Specify requirements related to safety regulations, fire prevention, and adherence to local laws and ordinances. c. Mention any insurance requirements, liability waivers, or indemnification clauses to safeguard the exhibition organizer and other exhibitors. 6. Display and Products: a. Outline guidelines for the exhibitor's display, highlighting any restrictions on height, materials used, or obstructing neighboring booths. b. Define the products, goods, or services that the exhibitor is permitted to promote, ensuring they align with the exhibition's purpose or theme. 7. Payment and Cancellation: a. Specify the exhibit space or booth cost, payment schedule, and accepted payment methods. b. Clearly outline the refund policy in case of cancellation, including any deadlines or penalties. 8. Intellectual Property: a. Address intellectual property considerations, stating that the exhibitor shall respect copyright, trademark, and patent rights. b. Include provisions prohibiting the sale of counterfeit or unauthorized products. 9. Dispute Resolution: Specify the preferred method of dispute resolution, whether through mediation, arbitration, or litigation, and designate the appropriate jurisdiction in Tennessee. 10. Governing Law: Mention the applicable law that governs the agreement and stipulate that any disputes will be resolved according to Tennessee state laws. Additional Types of Tennessee Checklists for Drafting Agreements for Use of Exhibit Space or Booth at Exhibitions: 1. Tennessee Checklist for Drafting an Agreement for Use of Exhibit Space at Art Exhibitions 2. Tennessee Checklist for Drafting an Agreement for Use of Booth at Food and Beverage Trade Shows 3. Tennessee Checklist for Drafting an Agreement for Use of Exhibit Space at Technology Expos 4. Tennessee Checklist for Drafting an Agreement for Use of Booth at Wedding and Event Expos By tailoring the checklist to specific types of exhibitions or events, the agreement can comprehensively address unique requirements and expectations.
