South Carolina Contractor's Bid Follow Up Letter
Description
How to fill out Contractor's Bid Follow Up Letter?
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FAQ
Invite the contractor to submit a bid or estimate. State clearly and completely the bid or estimate's specifications, including whether you will accept "in lieu of" substitutions. The more exact you make your request, the easier it will be to compare offers later.
Always tell them in person or by telephone. This is imperative. ... Explain to them why you have chosen a different contractor. The "why" part can often be difficult. ... Don't use price as an excuse unless it's the ONLY reason.
What Should You Not Say to a Contractor? 'I'm not in a hurry' ... 'I know a great roofer/electrician/cabinet installer! ... 'We had no idea this would be so expensive' ... 'Why can't you work during the thunderstorm/snow/heat wave? ... 'I'll buy my own materials' ... 'I can't pay you today. ... 'I'll pay upfront' ... 'I'm old school.
By reviewing the project specifications and bill of quantities, performing material takeoffs, and calculating overhead and profit margin, contractors should be able to nail down a competitive bid. A good bid represents the best quality at the most reasonable price.
The way I like to react if a bid is lost is to go back to the organisation and offer to help them implement the successful bid correctly. That sends a very clear message to the client organisation that you're there to help and NOT to sell and that builds trust.
First, give them the news with an explanation of why such as there was a lower bidder, etc. Then if possible offer a debriefing for the reason they lost it if it was more than a lower bid. Contractors need to understand why they loose bids because it will help them to bid the next time.
Here are some steps to help you write a follow-up email after sending a proposal to a potential client: Address the recipient. ... Remind them of your proposal. ... Check interest. ... Ask questions. ... Insert a call to action. ... Thank the recipient and end the email. ... Schedule your follow-ups. ... Keep the email brief.
How to Convey Your Dissatisfaction to Your Contractor Speak up right away. You must tell your contractor early on that you don't like something. ... Maintain an understanding demeanor. You don't like the work and you're worried you'll offend your contractor. ... Get changes to the project in writing (even if only by email).
