Subject: Cancellation of Contract — Business to Customer Keywords: Rhode Island, sample letter, cancellation, contract, business, customer, termination, agreement, refund, legal notice, rights, obligations. [Your Business Name] [Your Business Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Customer Name] [Customer Address] [City, State, Zip Code] Dear [Customer Name], Re: Cancellation of Contract — [Contract Title or Number] I hope this letter finds you well. We regret to inform you that we must initiate the cancellation of the contract entered into between [Your Business Name] and [Customer Name], effective immediately, in accordance with the terms and conditions outlined within the mentioned agreement. After careful evaluation of the circumstances, we have determined that it is necessary to terminate the said contract due to [reason for cancellation]. This decision was made in the best interest of both parties, considering the unexpected situation and its impact on our ability to fulfill the agreed obligations. Please understand that this decision was not taken lightly, and we genuinely regret any inconvenience this cancellation may cause you. We value our customers and strive to maintain the highest level of satisfaction and fairness in all our business relationships. In regard to the impact of this cancellation, we would like to outline the following important points: 1. Termination: As per Article [XX] of our contract, both parties have the right to terminate the agreement by providing written notice for any justified reason. This letter serves as our official notification. 2. Refund Procedure: [Optional — Only include if applicable] We will promptly initiate the refund for the unused portion of any fees or payments made by you, following our refund policy. You can expect the refund to be processed within [number of days or weeks]. Rest assured, we will make every effort to ensure a smooth refund process. 3. Future Collaboration: Although this current contract is terminated, we remain committed to maintaining a positive and harmonious relationship with you. We value your business and are open to exploring future opportunities to work together based on a modified agreement or new terms that align with the current circumstances. 4. Legal Notice: This cancellation does not absolve either party of their responsibilities, rights, or obligations that may have accrued under the original contract. Both parties are expected to continue to honor any outstanding obligations and obligations outlined within the termination clauses. Should you have any questions or concerns regarding this cancellation, please do not hesitate to contact our customer support team at [contact details]. We are here to assist you and clarify any queries you may have. Once again, we apologize for the inconvenience this cancellation has caused, and thank you for your understanding. We appreciate your trust in our business and hope to serve you again in the future. Yours sincerely, [Your Name] [Your Position] [Your Business Name]
Rhode Island Sample Letter for Cancellation of Contract - Business to Customer
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How to fill out Sample Letter For Cancellation Of Contract - Business To Customer?
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If you're ready to terminate your service agreement, you should be sure to do so in writing. You can either send an email to your service provider or compose a termination letter on business stationery. You should sign this notification using both your official title and the name of your company.
Writing Tips for Cancellation LettersKeep it simple, straightforward and to the point.State clearly that you are canceling your contract and include a simple reason why.If you owe any money on the account, request a final bill or enclose the payment.
The letter should include the following key points:The purpose of the contract.The contract date.The reason for terminating the contract.Any termination obligations.The date of the letter.
If you're ready to terminate your service agreement, you should be sure to do so in writing. You can either send an email to your service provider or compose a termination letter on business stationery. You should sign this notification using both your official title and the name of your company.
I am writing to inform you that Company Name is not renewing Agreement Name dated Agreement Date. Brief summary of the reason for not renewing the Agreement. While the Agreement expires on Expiry Date, as per the terms of the Agreement, it automatically renews unless cancelled by cancellation deadline.
Stay calm, rational and polite. Give reasons for terminating the relationship, but keep emotion and name-calling out of the conversation. Follow-up with a phone call. You can start the process with an email, but you should follow-up with a phone call to talk your client through the process and answer any questions.
We inform you that we will no longer require the services of name of company, as of date. With this notification, we comply with the minimum notice period required by our agreement. Your company has provided us with good service in the past, however, we decided to terminate our business contract due to reasons.
Put It in WritingThe Polite Bow-Out. This script is honest and polite, for when it's clear that you and the client agree that you're not able to meet their needs.The Excuse. Use this script when a client is a pain to deal with, but it would be rude to say so.The Collection Letter.
Here are some steps you can follow to write an effective termination letter:Notify the employee or company of a termination date.Explain the terms for contract termination.Describe the next steps.List materials they may return or send.Include additional information.Employee termination letter.More items...?
Client Termination LettersIt's not necessary, or suggested, to include a reason for the termination.Tell the client what they need to do to move forward without you and what could happen if they don't.Termination means it's the end.Send the letter via a traceable delivery method.More items...
