[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position/Title] [Company/Organization Name] [Address] [City, State, ZIP] Subject: Written Notice of Contract Cancellation — At Fault Dear [Recipient's Name], I hope this letter finds you well. I am writing to formally notify you of my decision to cancel the contract [Contract Number/Reference], signed between myself and [Company/Organization Name] on [Date]. Unfortunately, due to the circumstances outlined below, I believe the cancellation is necessary and justified as per the terms and conditions stated in the contract. Firstly, it is with great disappointment that I must highlight certain issues that have arisen during our collaboration, specifically those that fall under the category of "at fault." Throughout the course of our agreement, it has become evident that significant breaches and failures have occurred from [Company/Organization Name]'s side, resulting in substantial inconveniences and damages for me/us. The issues can be summarized as follows: 1. [Provide a detailed account of the first breach or failure, including specific dates, actions, or events that support your claim.] 2. [Outline the second breach or failure, ensuring to include relevant evidence, correspondence, or documentation wherever possible.] 3. [Continue the list if there are additional breaches or failures.] It is important to note that these issues have not only affected the contractual obligations but also resulted in a negative impact on my/our business and overall trust in [Company/Organization Name]'s ability to deliver the promised services/products. With these repeated and significant breaches, I must exercise my right to terminate the contract in accordance with the agreed-upon terms and conditions. In light of the aforementioned concerns, I hereby request the following actions to be taken in response to this contract cancellation: 1. Complete cessation of all ongoing work, services, or activities associated with the contract immediately upon receipt of this letter. 2. A detailed and itemized account of any invoices, charges, or payments owed to me/us up until the date of contract termination. 3. Prompt refund of any advance payments or deposits made as per the contract terms and conditions. 4. Return or disposal of any confidential or proprietary information shared during the collaboration, ensuring proper protection of my/our intellectual property rights. To facilitate a smooth transition and minimize any further inconvenience, I kindly request that you acknowledge receipt of this letter promptly and confirm your understanding of the termination of our contractual agreement. Additionally, please ensure that all relevant personnel involved in the project are duly notified. I trust that you will handle this matter professionally and respect the terms stipulated in the contract. It is my hope that despite this unfortunate situation, both parties can part ways amicably and without any unnecessary dispute or legal actions. Should you require any additional information or wish to discuss this matter further, please do not hesitate to reach me at [Phone Number] or via email at [Email Address]. Thank you for your immediate attention to this matter. Yours sincerely, [Your Name]
Rhode Island Sample Letter for Cancellation of Contract - At Fault
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How to fill out Rhode Island Sample Letter For Cancellation Of Contract - At Fault?
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FAQ
Common reasons for terminating a contract include unsatisfactory performance of the whole or part of the contract by the other party, refusal by the party to perform the contract at all, or that the other party has breached some other provision of the contract.
A termination for cause is available only in response to a material breach of the contract by the other party. What qualifies as a material breach to the contract may be determined by a review of the contract case law or what qualifies as a material breach or default may be stated in the contract itself.
Writing Tips for Cancellation LettersKeep it simple, straightforward and to the point.State clearly that you are canceling your contract and include a simple reason why.If you owe any money on the account, request a final bill or enclose the payment.
A termination for cause can only take place if one party cannot completely fulfill their contractual duties. An example of this would be a contractor terminating their contract for cause because the owner failed to pay them in the time that was determined in the contract.
However, there are several circumstances in which you can initiate a contract termination for cause.Termination Due to Impossibility of Performance.Termination Due to Fraud.Termination Due to Mutual Mistake.Termination Due to Breach.
Generally, a party has grounds to terminate a contract when: The terms of the contract have been completed. This is one of the most common reasons a contract is terminated, typically for things like service agreements.
Termination by Agreement It is always open to parties to agree to variations to their contractual arrangements. That includes terminating it by agreement. Both parties are able to consent to termination of a contract. When they do, the mutual obligations to perform contractual obligations come to an end.
Termination under the Contract terms and on Notice. In the majority of cases, there are specific contractual provisions allowing the parties to bring the contract to an early end. These may apply in certain circumstances (e.g. where a party is at fault) or generally, or that may not apply at all to a particular party.
How to Terminate a Contract LegallyUse a termination clause. If your contract has a termination clause, you can follow the steps stipulated in it to release yourself from the contract.Claim the contract is impossible.Claim frustration of purpose.Identify a breach of contract.Negotiate termination.
