Sample Letter to Client — Termination of Representation [Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, Zip Code] Dear [Client's Name], Re: Termination of Representation I hope this letter finds you well. I am writing to inform you of my decision to terminate our attorney-client relationship effective immediately. Over the course of our association, I have dedicated significant time and effort to provide you with quality legal services in Puerto Rico, ensuring that your needs were met to the best of my abilities. However, after careful consideration and assessment of our partnership, I have determined that it is in the best interests of both parties to part ways at this time. Please note that termination of representation does not negate my professional responsibilities to you. I will continue to maintain the confidentiality of any information shared during the duration of our engagement, and I will provide you with all the necessary records and documents pertaining to your case. Given the nature of our termination, I recommend that you promptly seek alternative legal representation in Puerto Rico to ensure the uninterrupted progress of your legal matter. I am more than willing to cooperate with your new attorney and provide them with any relevant documentation or information they may require. Should you have any questions or concerns regarding this termination, I am more than willing to discuss them with you. I understand that this may come as a surprise, but I firmly believe it is the most appropriate course of action for both parties. I would like to express my gratitude for the opportunity to serve as your legal counsel. It has been a privilege assisting you, and I sincerely hope that you achieve a favorable resolution to your legal matter. Thank you for your understanding and cooperation. I wish you all the best in your future endeavors. Sincerely, [Your Name] [Your Law Firm Name] [Your Law Firm Address] [City, State, Zip Code] [Email Address] [Phone Number] Additional types of Puerto Rico Sample Letters to Client — Termination of Representation: 1. Puerto Rico Sample Letter to Client — Termination of Representation (Divorce): This letter would pertain specifically to the termination of representation in a divorce case, addressing the unique circumstances and legal proceedings associated with matrimonial matters. 2. Puerto Rico Sample Letter to Client — Termination of Representation (Personal Injury): This letter would focus on the termination of representation in a personal injury case, highlighting the specific steps and procedures involved in these types of claims. 3. Puerto Rico Sample Letter to Client — Termination of Representation (Business Law): This letter would cater to terminating the representation in a business law case, discussing the complexities of corporate legal matters and the implications of terminating representation in such cases. 4. Puerto Rico Sample Letter to Client — Termination of Representation (Real Estate): This letter would pertain to the termination of representation in a real estate case, emphasizing the importance of legal advice in property transactions and highlighting any specific considerations relevant to Puerto Rico's real estate laws. These variations serve to provide tailored content, addressing the specific needs and requirements of different legal matters in Puerto Rico.
Puerto Rico Sample Letter to Client - Termination of Representation
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[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
Be clear and succinct. The contents of your closure letter must be easily understood by the recipient/client. Avoid using verbose legal jargon that may confuse or mislead. Clearly state a brief description of the case, that their legal representation has ended, and thank the client for their business.
Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
[Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
When drafting the client termination letter, keep the following in mind: It's not necessary, or suggested, to include a reason for the termination. The letter should simply and directly inform the client that you will no longer provide services to them.
Every time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
Thank you for allowing our firm to represent you in this matter. Our representation for this matter is now concluded and we are closing our file. We will give you your original file. Please make arrangements with our office to pick up your file within 60 days of the date of this letter.
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
