Oregon Guidelines for Performing Reference Checks

• Category: Employment - Hiring - Background Checks
• State: Multi-State
• Control #: US-174EM
• Format: Word; Rich Text

Description

This form provides guidelines for reference checks when hiring new employees.

Oregon Guidelines for Performing Reference Checks The Oregon Guidelines for Performing Reference Checks cover the recommended practices and legal requirements for conducting reference checks in the state of Oregon. These guidelines aim to ensure fairness, transparency, and compliance with applicable laws during the hiring process. 1. Legal Factors: The guidelines emphasize adherence to federal and state laws, including the Fair Credit Reporting Act (FCRA) and the Oregon Fair Employment Practices Act. Employers must understand the legal limitations on the types of information they can request and use during reference checks to prevent discrimination and protect applicant privacy. 2. Consent and Disclosure: Oregon guidelines stress the importance of obtaining the applicant's consent before performing a reference check. Employers must inform applicants about the purpose of the check, the types of information sought, and secure written authorization. The guidelines also address the disclosure of any intent to request consumer reports. 3. Reference Request Practices: The guidelines recommend that employers use a consistent approach while requesting references from applicants. The process should be standardized and conducted for all candidates in a non-discriminatory manner. Best practices include using written questionnaires, telephone interviews, or electronic reference-checking programs. 4. Confidentiality and Data Protection: Employers are advised to handle all reference check information with utmost confidentiality. The guidelines stress the importance of safeguarding sensitive applicant data and ensuring compliance with data protection regulations. Any records obtained during the reference check process should be used solely for employment-related decisions and securely stored. 5. Reference Provider Privacy: Oregon guidelines recognize the privacy rights of reference providers. Employers should inform the provider of their roles and responsibilities, ensuring they understand how the information will be used and shared. Additionally, employers should maintain the confidentiality of the provider's identity and ensure their protection against potential retaliation. Types of Oregon Guidelines for Performing Reference Checks: 1. Oregon Fair Employment Practices Act Guidelines: These guidelines provide specific instructions and regulations for reference checks to ensure compliance with Oregon's anti-discrimination laws. Employers must be aware of prohibited discrimination based on race, color, religion, sex, national origin, marital status, disability, age, and other protected classes. 2. Oregon Bureau of Labor and Industries Guidelines: These guidelines are issued by the Oregon Bureau of Labor and Industries (BOLD) and provide employers with information about their obligations under state employment laws. They cover various aspects, including reference checks, background checks, and employer responsibilities during the hiring process. In summary, the Oregon Guidelines for Performing Reference Checks are a set of recommendations and legal regulations that employers in Oregon must follow while conducting reference checks. Adhering to these guidelines ensures ethical practices, protects applicant privacy, prevents discrimination, and aids in making informed hiring decisions.