Oregon Sample Letter for Employer Requesting Employee's Jury Duty Release

• Category: Letters - Nonlegal - Requests
• State: Multi-State
• Control #: US-0642LR
• Format: Word; Rich Text

Description

Sample Letter for Employer Requesting Employee's Jury Duty Release

Subject: Urgent Release of Employee from Jury Duty Service Dear [Employer's Name], I hope this letter finds you well. I am writing to bring an important matter to your attention regarding [Employee's Name], who is employed at [Company Name]. It has come to our knowledge that [Employee's Name] has been summoned to participate as a juror in Oregon's court system. While it is an honor to be called for jury service, the timing couldn't be more inconvenient for our operations. Given the critical responsibilities and ongoing projects assigned to [Employee's Name], their prolonged absence as a juror would have severe repercussions on our company's productivity and ability to meet project deadlines. I kindly request your understanding and assistance in assisting [Employee's Name] in seeking a release from jury service, allowing them to continue their valuable contributions to our organization. We firmly believe that [Employee's Name's] involvement in our key projects outweighs the importance of their jury service at this moment. [Optional: If applicable, briefly mention the employee's specific role and how they are integral to the company's success.] As per the Oregon Revised Statutes section 10.030(2), an employer is entitled to request a deferral or excuse for an employee serving as a juror if it creates an undue hardship on their business operations. Considering [Company Name]'s current commitments and the existing workload on [Employee's Name], I believe our situation clearly meets the criteria of an undue hardship. To support our request, I have attached a copy of [Employee's Name]'s court summons, along with any necessary documents and records that validate their employment status at our company. We will also make sure to provide any additional supporting documentation or information required by the court upon request. We kindly ask that you draft a formal letter on behalf of [Company Name] addressed to the relevant court, explaining the negative impact that [Employee's Name]'s prolonged absence would have on our organization. It would be greatly appreciated if you could include the following information in the letter: 1. [Employee's Name]'s full name and position within the company. 2. A clear explanation of the essential responsibilities and ongoing projects assigned to [Employee's Name]. 3. The potential consequences for our business operations, including financial impact and potential project delays or setbacks. 4. Confirmation that our company guarantees [Employee's Name]'s full salary and benefits during their absence due to jury service. 5. Any other relevant details or supporting statements you deem necessary. Please share the draft letter with our Human Resources department once it is ready, so that we can review and forward it to the appropriate court. We understand the time sensitivity of this matter and are ready to provide any further assistance or information required. By granting our request for [Employee's Name]'s release from jury duty, we will ensure the continuity of our operations and maintain our commitment to the court system by providing an adequate reason to excuse [Employee's Name]'s participation at this time. Thank you for your understanding and prompt attention to this matter. If you have any questions or require additional information, please do not hesitate to contact me directly. Sincerely, [Your Name] [Your Position] [Company Name] [Company Address] [Phone Number] [Email Address] --- Note: The variety of Oregon Sample Letters for Employer Requesting Employee's Jury Duty Release may depend on specific circumstances, industries, and applicable state laws. Other possible types include: 1. Oregon Sample Letter for Deferral of Employee's Jury Duty: When the employer seeks a rescheduling of the employee's jury service to a more suitable time, rather than requesting release entirely. 2. Oregon Sample Letter for Partial Release of Employee's Jury Duty: In situations where the employee's absence can be reduced or limited without significantly affecting the employer's operations, this letter may request a reduction in the service period or specific days of the week. 3. Oregon Sample Letter for Supporting Employee's Jury Duty Service: Conversely, there could be cases where an employer wants to encourage an employee's civic duty and provide a letter of support to the court, emphasizing the employee's availability or offering flexibility within work schedules. Remember to tailor the letter as per your specific needs, ensuring compliance with local laws and regulations.