1. Employee 90 Day Review Report
2. Employment Form
3. Direct Deposit Authorization Agreement
4. Employment Agreement
5. Absence Report
6. Payroll Deduction Authorization
7. Accident Injury Report
8. Expense Report
9. Employee Monthly Time Report
10. Wage Withholding Authorization
11. Vacation Request
12. Confidentiality Statement
13. Handbook Acknowledgement Form
14. Workers' Compensation Acknowledgement Form
Oregon Employment Employee Personnel File Package
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Description
This package contains essential personnel forms to help your company ensure accurate record keeping of all personnel issues. The forms included help to protect the employer against costly mistakes and ensure compliance with important federal laws. The documents in this package include the following:
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FAQ
Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.
Job description for the position. job application and/or resume. offer of employment. IRS Form W-4 (the Employee's Withholding Allowance Certificate) receipt or signed acknowledgment of employee handbook. performance evaluations.
Current and former employees have a right to their personnel records under Labor Code section 1198.5. Under California Labor Code section 1198.5(a) provides that every current and former employee, or their representative, has the right to inspect and receive a copy of their personnel records.
Job description for the position. job application and/or resume. offer of employment. IRS Form W-4 (the Employee's Withholding Allowance Certificate) receipt or signed acknowledgment of employee handbook. performance evaluations. forms relating to employee benefits.
Current and former employees have a right to their personnel records under Labor Code section 1198.5. Under California Labor Code section 1198.5(a) provides that every current and former employee, or their representative, has the right to inspect and receive a copy of their personnel records.
Take an inventory. First, you will need to take an inventory of what you already have for each employee. Figure out what you are missing and from whom. Hold a meeting. Give each employee a personal list of documents you need from them. Follow up and secure files within one week.
The personnel file is the employees and the employers complete record of their relationship together. It contains a history from job application right the way through to the exit interview, termination of employment or even retirement. Needless to say, the personnel file is highly confidential.
A personnel file is a paper or electronic folder for storing HR and payroll documents related to new, existing, or past employees. It should include basic employee and compensation information in compliance with federal and state labor laws.
Examples of items that should not be included in the personnel file are: Pre-employment records (with the exception of the application and resume) Monthly attendance transaction documents. Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.