This letter states that a law firm will not be able to represent an individual in a legal matter. The letter is not intended to imply that the matter is unfounded and the individual is encouraged to seek out other counsel to review the potential case.
Ohio Letter to Proposed Client - Non-Representation Letter
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How to fill out Letter To Proposed Client - Non-Representation Letter?
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Hear this out loud PauseDear {Salutation}: In response to your request when you contacted this firm, I have reviewed the information you provided regarding possible representation in the matter of:________________. I appreciate the confidence you have expressed in our firm; however, the firm has decided not to represent you in this matter.
If it's appropriate to state the reason for non-engagement, briefly mention it. If you are declining because of a conflict of interest, you may have to disclose this to the potential client (check your jurisdiction's rules). Timelines. Call out matters that are time-sensitive or could have a statute of limitations.
Dear {Salutation}: In response to your request when you contacted this firm, I have reviewed the information you provided regarding possible representation in the matter of:________________. I appreciate the confidence you have expressed in our firm; however, the firm has decided not to represent you in this matter.
Hear this out loud PauseSend rejection letter. If taking on the client seems like too great of a risk, protect yourself by notifying the client in writing so there is no confusion about representation. Be polite but firm, and abundantly clear. Send the letter by certified mail and retain a copy for the firm's records.
Hear this out loud PauseThe opening paragraph states the legal issue the letter is addressing followed by the facts, a discussion of the law as it applies to the facts and a conclusion which is essentially the advice to the client. Often attorneys include headings to lead the client through this process to arrive at the same conclusion.
Hear this out loud PauseAfter careful consideration, I have decided that these offers would present me with an option to return to an area closer to my desired geographic area, therefore, I must decline your offer at this time. I thank you for the thoughtful consideration and the offer I received.
Letter 1. ... Thank you for allowing [firm] to represent you in the [describe] matter. ... Since I have not heard from you for the past [30 / 45] days, I now assume that you do not wish to retain me further or proceed with this matter. ... We have been working together since [date] to accomplish [subject matter].
The purpose of a non-engagement letter is to dispel any notion in the mind of the prospective client that you represent him or her. In the non-engagement letter: Advise the individual that you do not act for them and that you will not be taking any steps on their behalf.
